Executive Associate

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Summary

The Executive Associate position provides administrative support to the Vice President, Worldwide Medical Immunology and the broader WW Medical SOTYKTU/ORENCIA team. The Executive Associate will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment, The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Responsibilities

• Demonstrate strong interpersonal skills and diplomacy in all levels of management.

• Work with minimal supervision, have strong initiative and follow-up with focus on details.

• Phone and calendar management as well as timely scheduling to ensure meetings are prioritized and occur with appropriate timelines.

• Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.

• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

• Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses.

• Ensure manager’s preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).

• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

• Willingness to learn new systems to support Medical Team Activities, including submissions and maintenance for Demand Management, Sharepoint, Veeva/Vault, Microsoft Teams.

Qualifications

• High School degree, some college or degree desirable.

• 8 years administrative or comparable experience, prior BMS and Executive Associate Experience desirable.

• Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint) knowledge of BMS systems and processes.

• Concur Travel and T&E, Ariba/SAP, Sharepont, eSetup, Workday, Room scheduler experience strongly desired.

• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.

• Maintains a positive attitude, a high level of productivity, and is adaptable to change.

• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions and supports business needs across different time zones and during periods of heavy workload.

• Ability to multi-task and adapt quickly to competing priorities while remaining focused.

• Ability to work effectively under pressure to meet deadlines.

• Exhibits a positive work attitude, and high productivity.

• Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol
Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.