Job details

Executive Coordinator

Company Description

Are you ready to accelerate your career? Join Cielo as an Executive Coordinator! A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success!

Cielo is a brand that reflects our big idea – that talent is rising – and with it our opportunity to rise above. We create careers for ambitious people by moving beyond traditional assumptions of what it means to work in talent acquisition.

Cielo is the world’s leading strategic Recruitment Process Outsourcing (RPO) partner. The industry has verified Cielo’s reputation for executing innovative solutions that provide business impact through numerous awards and recognitions, including its annual leadership position on the HRO Today RPO Baker’s Dozen listing, Peak Matrix Leader placement by Everest Group and Industry Leader designation by NelsonHall.

Cielo is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting Cielo Talent Acquisition at +1 877 797 3379 or at talent.acquisition@cielotalent.com

Job Description

The Executive Coordinator proactively plans and owns deliverables within the purview of assigned executive leader(s). The Executive Coordinator collaborates with departments across the organization, including Corporate Communications, Finance, People & Culture, and Operations. The Executive Coordinator provides high level, professional support to Cielo’s executive leaders.

Location: Brookfield, WI-hybrid. To be considered you must live within a commutable distance from the Cielo Headquarters in Brookfield, WI as this is a hybrid opportunity. The majority of the time, this role will be remote, but the Executive Coordinator will need to come into the office occasionally for meetings and special events.

Duties and Responsibilities

Anticipate the needs of senior leadership and proactively and appropriately plan and take action to address directives
Create annual calendar of meetings and activities, monitor, and make changes in agreement with senior leadership
Plan and coordinate meetings and events, including arranging venues, sending meeting invites, organizing food and beverage, and booking travel and hotels (internally and externally)
Provide diary management and travel arrangement support for senior leadership
Coordinate functional communications, partnering with the Corporate Communications team, to ensure organizational alignment
Attend meetings to record notes and collate actions, and subsequently follow up on action items with attendees
Coordinate and standardize team processes as directed
Distribute materials to clients via multiple communication channels in collaboration with internal teams including Marketing and Corporate Communications
In collaboration with People & Culture, coordinate relevant programs including functional Town Halls, recognition activities in alignment with company programs
Prepare data and presentations as directed
Collate material required for meetings, review content for accuracy, and escalate/remediate as necessary
Support with the coordination of new hire onboarding activities and requirements
Maintain strict confidentiality
Provide project management support, as needed
Other duties as assigned

Qualifications

Education:

High School diploma or equivalent, required.

Experience:

2+ years’ experience in an administrative support role in an office environment, required
Experience with calendar management, meeting and travel coordination, required. Experience with Concur a plus.
Experience providing executive level support preferred

Exposure: