Executive Legal Assistant

We are looking for a responsible, professional, self-starter to join our Legal Administrative Team in New York. In this role, you will enjoy working with executives and other administrative staff located throughout the Americas.

This position reports directly to the Office Manager based in New York City. You will support executives with calendar management, monthly expense reports, travel booking, and document execution. Additional duties will include:

• Interfacing with external law firm senior partners and their administrators to ensure accuracy in billing.
• Collaborating with finance and tax teams to ensure accurate billing streams and payment flows.
• Assisting the finance team with quarterly accruals and expense tracking, and assisting with private and public fund payment and wire set-up.
• Setting up new vendors in Coupa and assisting Procure Assist to onboard vendors with e-invoicing.
• Obtaining relevant approvals and setting up Purchase Orders.
• Preparing agendas for and facilitating ongoing legal team meetings.
• Collecting and tracking data metrics for legal operations and billing.
• Maintaining detailed legal records.
• Presenting legal metrics to senior and global legal team executives.
• Setting up and managing access for users within Diligent and BoNY.
• Eventually training new and current executive assistants on numerous team processes and systems. Including, but not limited to billing, legal document execution, and filing.

To be successful in this role, you will need to be highly confidential with information and exercise appropriate judgment and discretion, demonstrate a proactive approach, be extremely organized, flexible, and have excellent attention to detail. In addition, you will need to handle multiple tasks simultaneously, possess excellent written and verbal communication skills, and demonstrate extensive knowledge of, or the have ability to quickly learn the following programs: Microsoft Office, COUPA, Concur, Blueprint, Adobe, Diligent Entities, and Diligent Boards.

If you are a proactive Executive Assistant looking for your next challenge, please apply online now. .

About Macquarie Asset Management

Macquarie Asset Management is a large scale, global asset manager, providing clients with access to a diverse range of capabilities and products across infrastructure, real estate, natural resources, private credit, fixed income, equities, multi-asset, and liquid alternatives.

Salary range for this position: $80,000 - $110,000/Yr. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. The successful candidate may also be eligible for an annual discretionary incentive compensation award. Macquarie offers a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees.

Our commitment to Diversity, Equity and Inclusion

The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance. Macquarie also takes affirmative action in support of its policy to hire and advance in employment of individuals who are minorities, women, protected veterans, and individuals with disabilities.

We equip our people with the support to work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.

About Macquarie

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 19,200+ employees and offices in 34 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.

Job no: MAM-972859
Work type: Permanent - Full time
Location: New York
Category: Mid-level, Administration & Support
Group: Macquarie Asset Management
Division: Real Assets
Recruiter: Kim Allen
Opening Date: 21/4/2023