Remote Executive Assistant

​Extenteam is looking for a highly skilled and proactive Executive Assistant with exceptional project management abilities to support the business owner. In this role, you will serve as an extension of the owner, handling day-to-day tasks, overseeing projects, and making decisions on their behalf. The ideal candidate is a strategic thinker, highly organized, and comfortable operating with autonomy to ensure business operations run smoothly. 

Key Responsibilities: 

- Executive Support: 

•  Act as the right-hand to the business owner, managing their calendar, emails, and daily priorities. 
• Represent the owner in meetings, negotiations, and decision-making processes, ensuring all actions align with the company’s goals and values. 
• Facilitate communication between the owner and internal/external stakeholders, ensuring timely and clear responses. 

- Project Management: 

• Lead and manage various company projects from start to finish, ensuring that goals, timelines, and deliverables are met. 
• Coordinate with different teams and departments to ensure project alignment, track progress, and provide status updates to the owner. 
• Proactively identify and address potential risks or issues in projects, offering solutions and alternatives as needed. 

- Operations and Process Improvement:

• Handle tasks such as budgeting, invoice management, and vendor relationships to ensure business operations run seamlessly. 

- Event and Meeting Coordination: 

• Organize virtual and in-person meetings, conferences, and events on behalf of the owner, ensuring all logistics and details are handled with precision.
•  Prepare presentations, reports, and documents for executive meetings. 

- Confidentiality & Trust:

• Maintain the highest level of confidentiality, ensuring sensitive information is handled with care. 
• Act with integrity and transparency, keeping the business owner informed of critical developments and providing insightful feedback when necessary. 

- Decision-Making Authority: 

• Handle high-level tasks on behalf of the owner, including client negotiations, vendor management, and key operational decisions. 
• Oversee the implementation of strategic initiatives, ensuring that the owner’s directives are executed effectively and efficiently. 

Foundational Requirements:

• 3+yearsof experience as an executive assistant, with at least 2 years of project management experience.
• Proven ability to lead and manage projects, including planning, execution, and problem resolution.
• Capable of making sound decisions on behalf of the owner and leading initiatives independently.
• Exceptional organizational skills, with the ability to prioritize and manage multiple tasks efficiently in a remote environment.
• Excellent written and verbal English skills. No exceptions. This position will be communicating via phone, text, and email.
• Proficiency with spreadsheet, word processing, CRM, and virtual communication tools.
• Strong organizational and multitasking abilities.
• Ability to work independently in a remote work environment.
• Attention to detail and commitment to providing exceptional service.
• Critical thinker.
• Ability to learn new software easily and efficiently.

TECHNICAL REQUIREMENTS:

• 30MBPS or higher internet speed.
• i5 or higher processor.
• Minimum of 8 GB RAM.
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background.
• Back-ups in case of power or Telco interruptions.
• Good headset and webcam (Preferably noise-canceling headset)

WHO WE ARE:

EXTENTEAM is the #1 trusted outsourcer for property management professionals operating short-term rentals, vacation homes, multifamily communities, and boutique hotel properties.

WHAT WE DO

We support over a hundred different property management brands throughout the United States. Our virtual team members work exclusively to supercharge guest services, reservations, marketing, bookkeeping, IT support, and other core business functions.

OUR CORE VALUES:

- MISSION ACCOMPLISHED: We Work Smart & Get Stuff Done.
- OWN YOUR STUFF: We Own Our Stuff.
- WALK THE TALK: We Do What We Say We'll do.
- INTO THE WILD: We are Explorers.
- WORD AS BOND: Just Say It.
- ABOVE AND BEYOND: We Live Extenteam.

WHAT WE OFFER:

We offer our team members targeted development opportunities, both on a professional and personal level. We also offer:

- Competitive Salary
- Holiday Reward equivalent to 13th-month pay
- HMO
- Life Event Bonuses
- Preventive Mental Health Benefit