Facilities Specialist II

Coming on board to a team within the Appian Corporate department means you'll be doing work that directly impacts the overall business. We are a people-first organization, all committed to providing a first-class employee experience. Our top priority is ensuring our people and the business are equipped with the tools, resources, and processes needed to thrive. Join us, as we work collaboratively to grow Appian across the world. Working with Appian s Workplace and Facilities team, the Facilities Specialist II will serve as an intermediary between Appian employees and customers, prospects, partners, suppliers and third parties. The ideal candidate will be a detail-oriented self-starter with strong communication and interpersonal skills, able to communicate effectively with individuals at all levels of the organization.

This is a full time, in office position at our Appian Headquarters Office in Tysons Corner, VA.

To be successful in this role you will need to:

• Maintain accurate records and database of badging, parking, and any other building access requirements for employees. Handle creation and distribution of physical badges and passes to employees. Maintain and produce reporting from internal and external attendance and security systems.

• Oversee booking & review invoicing of remote daily workspaces and conference rooms. Manage flex office booking vendor relationships, accounts and training for all Workplace, Real Estate and Facilities employees in all Appian locations.

• Answer and manage incoming communications. Handle outgoing and incoming mail and deliveries, including the creation of shipping labels.

• Serve as front desk backup to greet and direct visitors, including customers, prospects, partners, suppliers, third parties and job candidates, providing utmost level of hospitality and ensuring required protocols.

• Assist in maintaining physical workstation/office-numbering system, database, floor plans and seating charts using our facilities management tools/software.

• Collaborate with other Workplace & Facilities team members on driving and supporting Appian initiatives. Under the direction of RE & Facilities leadership, coordination and implementation of renovations, improvements, office moves, and other facilities related projects.

• Ensure security, health & safety procedures are followed throughout the facility.

• Oversee on-boarding of employees. Duties to include tracking and ensuring location requirements for health & safety, badging, seating, and other inter-departmental requests. Coordination of off-boarding of employees and collection of property and paperwork as needed.

Basic Qualifications:

• 4+ years of experience with Facilities operations or in a relevant related position

• A minimum of a BS/BA degree

• IT skills, including Microsoft and Google Applications Level IV Facilities

• Intermediate Excel skills

About Appian

Before Appian was a company, it was an idea. Not about a product or a market, but about the culture needed to sustain innovation and value. Today, we help businesses build apps and workflows rapidly, with a low-code automation platform.

Appian was founded on the belief that talented and passionate people, given the power and autonomy to excel, will deliver amazing impact. We have worked thoughtfully to create an inclusive, agile and collaborative work environment where employees feel challenged, and all voices are heard. We value and encourage cross-departmental collaboration, and actively seek opportunities to better ourselves and others. Creating impact to us means that when we deliver results, we re focused on lasting positive change.

Join us.