Chief of Staff/Senior Executive Business Partner, Founders Office

The Chief of Staff/Senior Executive Business Partner at Fictiv is responsible for managing the Co-Founder/CEO’s executive priorities, overseeing strategic initiatives, and ensuring seamless daily operations. This role involves complex calendar management, travel coordination, preparing meetings, and facilitating collaboration across teams, while handling confidential communications and special projects.

Candidates applying for the Chief of Staff/Senior Executive Business Partner role at Fictiv should possess a BA/BS degree or equivalent work experience, along with a minimum of 5+ years in a similar strategic operations role. Exceptional problem-solving, communication, and leadership skills are essential, as well as the ability to manage multiple initiatives in a fast-paced environment.

The Chief of Staff/Senior Executive Business Partner role at Fictiv directly supports the mission by ensuring that the Co-Founder/CEO is focused on strategic initiatives that drive innovation and efficiency. This position enables high-level decision-making and cross-functional collaboration essential for transforming the manufacturing industry.

To succeed as the Chief of Staff/Senior Executive Business Partner at Fictiv, one must have strong analytical, organizational, and problem-solving skills. Effective communication, leadership abilities, and stakeholder management capabilities are crucial, along with a flexible mindset that adapts to changing priorities.

The working conditions for the Chief of Staff/Senior Executive Business Partner at Fictiv include a dynamic office environment where multiple tasks and high-priority initiatives are managed. This position often requires the flexibility to work outside standard business hours to accommodate last-minute requests and challenging schedules.

When answering this question, be sure to highlight specific examples from your past work that demonstrate your ability to manage executive priorities, lead strategic initiatives, and facilitate cross-departmental collaboration. Focus on quantifiable outcomes you've achieved.

It's important to show your organizational skills when discussing task prioritization. Explain methods you utilize, such as using project management tools or frameworks to assess urgency and impact of tasks while effectively managing the executive’s calendar.

Share a specific project that required a keen understanding of logistics, collaboration, and stakeholder communication. Emphasize your role and how your actions contributed to the project’s success and the lessons learned for future initiatives.

Discuss your understanding of the importance of confidentiality in a Chief of Staff position. Provide examples of how you handle sensitive information meticulously and your approach to maintaining privacy with internal and external communications.

Demonstrate your understanding of communication as a vital part of the Chief of Staff role. Mention techniques you use for regular updates, fostering transparency, and engaging teams to ensure alignment on key projects and initiatives.

Describe how you would proactively manage their calendar, prioritize essential tasks, and anticipate their needs. Mention tools or systems you would use to streamline their daily operations and improve productivity during peak times.

It's important to convey adaptability. Share examples where you successfully navigated sudden shifts in priorities, focusing on your thought process and specific steps you took to realign tasks and goals.

Make sure to research Fictiv’s innovative role in transforming manufacturing with advanced technology. Discuss how the company's mission aligns with your career aspirations and how your experience can contribute to its ongoing efforts.

Openness and the ability to foster strong relationships are key. Talk about the importance of proactive communication, decisiveness, and being a reliable partner that the CEO can count on for support and information.

Explain how you encourage collaboration, recognition, and open dialogue among team members. Share your experience in organizing team-building events or initiatives and how they foster a positive work environment.