Job details

Fiscal Assistant, Grade 16

Fiscal Assistant, Grade 16

About ALCOHOL BEVERAGE SERVICES DEPARTMENT ("ABS")

Alcohol Beverage Services (ABS) is committed to building a talented, skilled, and diverse workforce; enhancing the employee experience; and ensuring excellence customer service for County residents, businesses, and licensees. ABS is committed to the full inclusion of all qualified individuals and values diverse perspectives, lived experiences, and cultures. ABS encourages BIPOC (Black, Indigenous, and people of color), immigrants, women, LGBTQIA+, individuals with disabilities and veterans to apply.

Montgomery County Government’s award-winning Alcohol Beverage Services Department generates more than $35 million in net income annually, Alcohol Beverage Services (ABS) is the alcohol wholesaler of beer, wine and spirits for Montgomery County. With more than 450 employees ABS operates 25 beer, wine, and spirits stores and manages alcohol licensing, enforcement, and education for more than 1,000 businesses.

WHO WE ARE SEEKING:

Montgomery County Government, Alcohol Beverage Services Department (“ABS”) Administrative Services Division Finance Department is seeking Fiscal Assistant to ensure the timely and accurate review, evaluation, determination of propriety, and processing of all non-payroll related disbursements. The Fiscal Assistant will ensure that the preparation and processing of disbursement transactions are in accordance with Generally Accepted Accounting Principles (GAAP), and that any issues, discrepancies, or errors arising from the processing of these transactions are investigated and resolved.

WHAT YOU’LL BE DOING

As the Fiscal Assistant you will:

Prepare journal entries to record accounts receivable such as rents, charges for services, reimbursements to County, and other miscellaneous charges.
Prepare and calculate monthly billings as assigned by supervisor.
Audit the charge codes, including index code, sub-object code, project/project detail codes or grant/grant detail codes and the amount of the journal entries prepared by County departments and agencies and prepares vouchers for payment by Accounts Payable.
Analyze various accounts as assigned by supervisor on a monthly basis.
Assist the supervisor, higher-grade paraprofessionals and/or financial professionals in preparing and proofing recurring financial statements.
Analyze computer runs in order to verify financial data.
Determine the appropriateness of refunds or additional amounts due as a result of abatements on both real and personal property accounts.
Assist supervisor in all areas of billing to ensure timely processing.
Provide general administrative support to other unit/division/departmental functions as needed.
Calculate revised tax bills.
Receive, log, and analyze daily deposits for all facilities within the department against the daily cash balances report.
Generate general ledger report and cash balance report for each posting date; reconciles with daily receipts; prepares revenue transmittals; deposits daily receipts at bank and delivers to Treasury copies of deposit slips and revenue transmittals for check and credit card transactions.
Receive and post payments to cash accounts.
Reconcile credit card transactions.

To be a successful Fiscal Assistant, you must:

Have considerable knowledge of or the ability to rapidly acquire knowledge of the accounting policies, formats and practices of Montgomery County.

Have knowledge of standardized bookkeeping processes, accounting terminology and generally accepted accounting procedures and techniques. This includes ability to maintain general and subsidiary ledgers and journals and to help prepare periodic financial statements and reports.

Have knowledge of personal computer capabilities and the application of computer systems to issues of format and content in County and departmental financial management.

Have skill in processing procurement documents in the ADPICS software program.

Have considerable skills in creating and maintaining Excel spreadsheets.

Demonstrate interpersonal skills to interact effectively with personal contacts in a business-like, customer service-oriented manner.

The ideal candidate will have excellent oral and written communication skills; is savvy with computer skills; and be detail oriented. The candidate must be able to meet deadlines and follow through with multiple projects simultaneously and have the ability to work independently to perform a variety of challenging actions.

ADDITIONAL INFORMATION:

To ensure a positive workplace and to comply with federal, state and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice to meet business needs and objectives.

For additional information about our exciting benefit offerings and total reward summary, please visit Benefits and Pay – MCG’s Total Rewards.

The anticipated salary range for this position is $50,438 (minimum) – $64,693 (maximum)

Additional Employment Information

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Minimum Qualifications

Minimum Qualifications

We are seeking a candidate with four (4) years of progressively responsible, fiscally-related experience (e.g., posting journal entries, processing fiscal actions using automated systems) including demonstrated proficiency with integrated word processing and spreadsheet functions. Position requires the completion of an Associate of Arts degree with a major in Accounting or completion of 12 acceptable college credits in Accounting. An equivalent combination of education and experience may be substituted.

Preferred Criteria

PREFERRED QUALIFICATIONS :

There are no preferred criteria statements for this position. The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:

Experience in posting journal entries, processing fiscal actions and experience with word processing and spreadsheet functions.

Experience with County, State, and Federal rules and regulations and laws pertinent to the activities of Generally Accepted Accounting Principles (“GAAP”).

Experience with computerized government financial systems (Oracle Accounts Payable modules) and of PC software applications to include spreadsheet and database.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Minimum Salary 50438 Maximum Salary 64693 Currency USD

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