Executive Assistant - Technology & Innovation

Working at Freudenberg: "We will wow your world!" This is our promise. As a global technology group, we not only make the world cleaner, healthier and more comfortable, but also offer our 52,000 employees a networked and diverse environment where everyone can thrive individually. Be surprised and experience your own wow moments.We at Freudenberg-NOK Sealing Technologies run the business operations of Freudenberg Sealing Technologies (FST) in the Americas. Being part of the global Freudenberg Group, our company is a leading producer of advanced sealing technologies for automotive and general industries. Freudenberg-NOK Sealing Technologies is a joint venture between Freudenberg and NOK Corp. in Japan, is headquartered in Plymouth, MI, operates more than 20 facilities and employs about 4,700 people across the Americas.Some of your Benefits401K Match401K Match: Save for retirement with the company's help.Diversity & InclusionDiversity & Inclusion: We focus on providing an inclusive environment and recognize our diversity contributes to our success.Health InsuranceHealth Insurance: Rely on comprehensive services whenever you need it.VacationVacation: We offer time off to refresh and recharge.Personal DevelopmentPersonal Development: We offer a variety of trainings to ensure you can develop in your career.Plymouth, MIOn-SiteFreudenberg-NOK General PartnershipExecutive Assistant - Technology & InnovationResponsibilities• Expense Reporting:• Prepare and submit expense reports for the SVP.• Calendar Management:• Manage the SVP's calendar and schedule meetings.• Request travel arrangements from Travel Inc for the SVP.• Internal company system (SORT) Administration:• Add new users to the SORT system.• Create Excel and PowerPoint reports, including 2-page summaries.• Review and manage inactive users within SORT.• Generate and manage reports from the SORT system.• Office Supplies, Facilities and Orders:• Manage supply orders and business card orders.• Review and manage facilities inquiries and requests for Plymouth, MI building.• Coordinate facilities tours to the Plymouth building team.• Meeting and Event Coordination:• Set up meetings and lunches for various events including Material Congress, Innovation Fair US, DFSS training, and Leadership Workshops.• Coordinate team-building events for the SVP.• Onboarding:• Assist with new hire setup and onboarding processes.• Team and Office Management:• Track vacations for the SVP team.• Manage office space seating arrangements.• Update SORT for alignment meetings and project reviews.• Manage miscellaneous administrative tasks including visual 5S items.• Administrative Support:• Process Adobe Signature requests.• Prepare and analyze metrics reports.• Manage billing and monthly capacity reports.• Track Testing project hours from project leaders.• Record SORT time from capacity reports.• Mail and Communication:• Sort and distribute incoming mail.• Send out relevant communications and updates.• Project Support:• Assist with projects assigned by VP’s, including technology roadmap updates, Bridge/BI system updates, and consolidating whiteboard items from meetings.• Update calendars with holidays for the US, Germany, and Malaysia.• Prepare PowerPoint documents for SORT training sessions.• Additional Responsibilities:• Facilitate resolution on customer topics between FST departments• Occasional travel may be required.• All other duties as required.Qualifications• Minimum Qualifications :Associate degree (various disciplines) or 5+ years comparable experience.• 3-5+ years’ experience interfacing with Senior and C Suite Level Executives.• Strong verbal and written communication skills in English is required.• Intermediate to advanced Microsoft Excel skills including Pivot Tables, Name Manager, VLOOKUP, Index, and basic VBA to support creating reports.• Advanced Microsoft WORD skills.• Strong organizational skills with a high attention to detail.• Ability to travel domestically or internationally to host events as required (10%).• Communication & Collaboration: Communicates clearly and concisely, while engaging proactively with colleagues at all levels of the organization.• Value for Customers: Anticipates, understands and meets internal/external customers’ needs and expectations. Develops solutions based on a customer centric approach.• Innovation: Drives and supports innovative ideas, while taking informed risks to seek and develop new or improved solutions.• Drive & Execution: Proactively identifies what needs to be done and takes action. Explores new ways and pursues new opportunities.The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.Additional InformationNicholas Bailey248 938 2026Nicholas.Bailey@fnst.com