Front Office Administrative Assistant

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

This is an onsite position located in Austin, TX.

Thales is looking for an experience Front Office Administrative Assistant. This person main responsibility for the front office and related reception tasks. Additionally, they will perform administrative support duties for the Austin office.

Key Areas of Responsibilities:

• Greet and register visitors, issue and track visitor badges as you participate with the admin. team in front office rotation.

• Monitor overall appearance of conference rooms, resetting room and clearing whiteboards following meetings.

• Process invoices and enter purchase orders.

• Provide administrative support to VPs.

• Book domestic and international travel for VPs as required.

• Process expense reports for VPs as needed.

• Prepare reports and presentations as requested

• Issue meeting invites, order catering, organizing meetings, the logistics, negotiations for services on and off-site.

• Cross-trains with other admin(s) to ensure seamless office coverage every day, collaborate with the admin team

• Support general population with copying, federal express processing, and administrative tasks.

• Perform additional support role tasks as requested by Office Manager Executive Assistant

Minimum Requirements

• High School Diploma

• Minimum of 3 years’ experience is a similar role in a fast-paced environment

• Proficient in Outlook, MS Office (Excel, Word, PowerPoint)

• Strong communicator who is confident, positive and dependable

• Collaborative and team player

• Well organized

• Flexible

Preferred Qualifications

• Associate’s degree or bachelor’s degree preferred

• Experience in Amadeus, Oracle

• Other General Office Equipment

#LI-MM1

#LI-Onsite

This position will require successfully completing a post-offer background check. Qualified candidates with (a) criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Successful applicant must comply with federal contractor vaccine mandate requirements.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com.