Senior Associate, Office Management

GALE is a Business Agency that brings its insights to brand storytelling and activates it across every channel. With expertise in business strategy, media, CRM, brand communications, performance marketing and technology, GALE creates integrated marketing systems and communications that grow businesses. Founded in 2014, the agency has since been named Ad Age Data and Analytics Agency of the Year and Adweek’s Breakthrough Media Agency of the Year.

We work with Hard Rock, MilkPEP, H&R Block, Dropbox, Hertz and more. If you’re driven by a passion to build something great, a desire to innovate, and a commitment to achieve excellence in your craft, GALE is a great place for you!

GALE has nine offices around the world, including New York, Toronto, Los Angeles, Austin, Denver, Kansas City, London, Bengaluru and Singapore. GALE embraces a hybrid, flexible workplace with employees asked to attend the office three days per week. 

As a global agency, we are currently hiring across multiple locations within North America, please apply today to learn more. You can check our office locations here.

Your Impact

The Senior Associate, Office Manager is the face of GALE’s NYC office and will provide a first class client, candidate and employee experience. The ideal candidate is professional, confident, organized, ambitious, and is passionate about influencing and representing the GALE brand and culture. They will maintain a professional presence in the office and support all teams in New York including the leadership team as needed. The Senior Associate, Office Manager will keep the New York office running smoothly day-to-day and work to optimize employee experience, productivity and culture. This is an exciting experience for someone who is eager to roll up their sleeves as part of a dynamic organization.

• Assist with daily tasks, special projects and presentations as necessary 
• Work with the social committee to plan and execute office wide events including our annual holiday party and anniversary gala 
• Maintain office organization and anticipate needs, recommend creative and efficient solutions 
• Work with Operations and HR to onboard and prep for new hires
• Plan and execute offsite client meetings
• Proactively manage the office environment and assist the LA office when necessary
• Order and manage supplies, maintain kitchen, organize daily snacks 
• Greet persons entering the office, answer, screen and direct calls, take and relay messages
• Assist Executive Assistants with occasional administrative tasks and cover duties in their absence
• File and maintain office records and take minutes at staff meetings
• Work with office vendors for maintenance and ordering
• You will report to the North American Operations Manager

• 3-5 years experience in a client facing, front office role, preferably from a hospitality background
• Excellent organizational and time management skills
• Proactive, communicative, and able to work with minimal supervision
• You are driven to be the go-to person as a resource for information, assistance and excited to help build a fun and collaborative office culture
• Passionate about connecting with others and builds relationships with ease and authenticity
• Able to handle multiple tasks simultaneously, and to prioritize effectively and respond to last-minute requests
• Experience balancing receipts and basic accounting
• Positive with a can do attitude
• An active interest in digital marketing
• Experience with event management, planning, and execution of staff events (parties, happy hours, galas etc.)
• Comfortable with digital meeting technologies

Note: Hybrid work in office is an essential function of the job.

Our Commitment to Inclusion

We believe in inclusivity and do our best work when people with diverse perspectives, backgrounds, and skills are brought together. Our Core Values are at the root of GALE’s collaborative environment and help to foster a strong community. Our Code of Conduct, Human Resources policies, and executive investment in inclusion further support and protect GALE’s inclusive workplace. GALE is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. 

Our Hiring Process

We want you to be just as discerning in making your next career move as we are finding great talent to join our team. Our interview process will allow you to meet a range of people from various disciplines and domains both virtually and in person. Please discuss with our recruiters if you require any accommodations throughout the process to help enable a smooth interview.