Accounts Payable Specialist

The Accounts Payable Specialist at Gatik is responsible for managing the full Purchase-to-Pay cycle, which includes processing and verifying vendor invoices, ensuring accurate payments adhere to company policies, reconciling vendor statements, and maintaining organized accounts payable records in NetSuite. You'll also support vendor relationships and contribute to month-end close activities, all while identifying areas for process improvements.

To qualify for the Accounts Payable Specialist role at Gatik, you should hold an Associate's degree in Accounting or a related field, though a high school diploma is necessary. You’ll need at least 3 years of accounts payable experience, proficiency in NetSuite, and strong skills in Excel and Word. Attention to detail and the ability to thrive in a fast-paced environment are also critical.

At Gatik, the Accounts Payable process involves receiving, reviewing, coding, and entering invoices into NetSuite. The Accounts Payable Specialist verifies vendor invoices against purchase orders, ensures timely payments to vendors, and is involved in reconciling vendor statements. The role emphasizes accuracy and compliance with company policies throughout the entire cycle.

The Accounts Payable Specialist at Gatik primarily uses NetSuite to manage accounts payable operations. Experience with this platform is essential for success in the role, as well as proficiency in Excel and Word for various related tasks, including reporting and analysis.

The workplace culture at Gatik is collaborative and inclusive, with a strong emphasis on respect and agility. As an Accounts Payable Specialist, you’ll find yourself in an environment that values your contributions and fosters personal and professional growth. We thrive on diversity and are committed to creating an atmosphere where everyone can succeed.

To answer this question effectively, recount specific examples from your previous roles where you managed the full-cycle accounts payable process. Highlight your experience with tasks such as invoice processing, vendor management, and reconciliation, and mention any software tools you've utilized, particularly NetSuite.

Demonstrate your diligence by discussing your methods for checking invoice accuracy, such as double-checking entries against purchase orders, verifying calculations, and maintaining organized records. Mention any practices you follow to prevent common errors.

Outline your approach to resolving discrepancies by first identifying the source of the issue. Discuss how you communicate with the vendor to clarify and rectify errors, referencing specific instances where you've successfully resolved disputes.

Talk about how you've used NetSuite in previous roles, focusing on specific functionalities like invoice entry, vendor management, and reporting capabilities. Share any positive outcomes from leveraging the software to improve efficiency or accuracy.

To answer this question, give examples of how you've successfully managed multiple responsibilities. Explain how you assess urgency, use task management strategies or tools, and ensure that deadlines are met without sacrificing accuracy.

Share a specific instance where you identified a bottleneck or inefficiency in accounts payable processes. Detail the changes you proposed and implemented, and describe the impact those changes had on the team’s productivity or accuracy.

Discuss your method for handling conflicting deadlines, such as assessing the priority and potential impact of each task. Explain how you communicate with colleagues and supervisors to negotiate timelines when necessary and ensure transparency.

Talk about the importance of clear communication and responsiveness in maintaining strong vendor relationships. Mention your approach to addressing vendor inquiries and concerns promptly, fostering mutual respect and reliability.

Emphasize the importance of meticulous record-keeping for accuracy, auditing, and compliance. Share any systems or practices you follow to ensure that all accounts payable records are organized, accessible, and up-to-date.

Show your interpersonal skills by explaining how you would approach an angry vendor with empathy and problem-solving in mind. Detail how you would listen to their concerns, investigate the payment issue, and communicate a solution to restore trust.