Office and Workplace Administrator- 6 month Fixed Term Contract

Location: Onsite at either our Cambridge or London offices. 

About Us

We're a pioneering health tech company that is working to revolutionise healthcare. We're all about helping individuals and those who look after them to make better decisions that improve health, particularly for those common diseases that affect most people and take up most of our precious healthcare resources.

 Our secret weapon is genomics - and the unique insight DNA gives us into how our bodies work and sometimes go wrong. We use genomic data to power our tools and platforms, improving every step of the patient pathway. From preventing diseases to improving screening, diagnosing, treatment; and even developing new medicines.

Our vision is a world where everyone benefits from genomics, helping people to live longer, healthier lives.  If that all sounds exciting, join us!

A Day in the Life

As the Office and Workplace Administrator, you will oversee our Cambridge and London offices, ensuring they run smoothly and are well-equipped. You'll provide event, meeting, and administrative support as needed across the business and will strive to create a positive office experience by maintaining and stocking the spaces, organising events and social activities, and being the go-to for office support. You'll also work closely with internal teams, suppliers, and vendors to manage service contracts and keep everything on track.

Who You Are

• Experience in office management or administration is essential.

• Strong organisational and multitasking skills to manage tasks across multiple locations.

• Excellent communication skills for coordinating remotely with teams and service providers.

• Self-starter with the ability to manage operations across locations, while ensuring nothing falls through the cracks.

• Ability to travel regularly to each office and work independently onsite as required. 

Key Accountabilities - 

Office Management (Remote & Onsite Support):

• Overall office management responsibility for office physical security (including access fobs for employees and visitors), meeting health and safety requirements (including managing fire marshalls), and communications with the building management and managing contractors. Requires liaison with the Information Security Team for audits. Also includes ordering supplies and processing invoices.

Event and Meeting Support:

• Coordinate logistics remotely for meetings, workshops, and smaller events, including across US locations.

• Book venues and manage catering for non-executive lunches and dinners in Cambridge, and London. Provide onsite support for critical events and setups as needed

Supplies and Vendor Coordination:

• Order and track office supplies remotely, managing inventory across all locations.

• Schedule and coordinate maintenance checks remotely, arranging service provider visits as needed.

• Provide support with daily operations and streamline processes across offices. 

So what's in it for you?

1. Salaries: Our salaries are externally benchmarked annually to ensure you receive compensation that aligns with the market.

2. Generous Holiday Allowance: 25 days of annual leave, an additional 3-day company shutdown at the end of the year, plus bank holidays. More time for you to unwind and enjoy.

3. Progression - We've got a straightforward and open progression framework that lets you easily see your strengths and areas where you can improve. With this knowledge, you can set personal goals to help you move up the career ladder.

4. Invest in Your Future: Take advantage of our training and development opportunities. From regular training courses, to access to a wide range of L&D materials. We're committed to helping you grow and succeed!

5. Hybrid Working, Tailored to You: Choose between working in the office and from home. You can be based anywhere in the UK as long as you can get to any one of our offices regularly. As a guide, we expect people to come to the office 2-3 times a week.

6. Wellbeing:  Join a company that values you not just at work but also outside work. We offer a range of benefits, including comprehensive health insurance for you and your family, critical illness coverage, and life insurance. We also offer enhanced paid family leave. 

7. Diversity and Inclusion - At Genomics, we wholeheartedly embrace and champion Diversity and Inclusion (D&I) initiatives. We foster an inclusive environment through various means, such as our 'All in Club,' a platform where we come together to celebrate and engage in meaningful discussions about cultural diversity. Additionally, we offer our 'Bank Your Bank Holiday' program, allowing you to exchange public holidays for dates that hold personal or cultural significance to you. It's our way of ensuring that every member of our community feels valued and included.

8. Giving Made Easy: Make a difference with our payroll giving scheme. Donate to your favourite charities tax-free and help make the world a better place!

9. Green Commute: Join our cycle-to-work scheme and enjoy a healthier, eco-friendly commute. We are also conveniently located by major transport hubs so public transport is a snip. It's good for you and the planet!

10. Keeping it social: There are a variety of company socials to enjoy throughout the year, from regular company town halls, team picnics, outdoor summer activities, sports events, and other events organised by our social committee.

Would you like to learn more?  Great, we’d love to chat. Please reach out for more information and to see if this opportunity is right for you!

Genomics plc is dedicated to creating a diverse environment and is proud to be an equal-opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Genomics plc politely requests no contact from recruitment agencies. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.