Global Meetings and Events Project Manager

About AstraZeneca

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person!

Global Business Services

The Global Meetings and Events (GME) team sits within the Global Business Services (GBS) organization and is responsible for implementing and executing a global Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units and Science Units.

What you’ll do

The GME Meeting Manager, reporting into the GME Team Leader, will drive best-in-class meeting and events planning services that are cost effective and deliver value to AstraZeneca. You will have end to end accountability for internal and external meeting execution (face-to-face, virtual and hybrid), liaising with business owners, sourcing and logistics partners to ensure success. This includes vendor review and negotiation, overseeing website development, attendee management, compliance and final program billing and reconciliation. Travel will be required to assist with on-site logistics for larger, more complex meetings.

Responsibilities:

The ideal candidate will have strong project management, problem solving, negotiation and interpersonal skills, and be able to work with little supervision. They must be highly organized, flexible, thrive in a fast-paced and highly-regulated environment, be willing to collaborate with other areas where needed and handle multiple projects with tight deadlines. They should understand the business objectives, corporate culture and be able to keep up with evolving priorities. They will contribute to broader organization programs and company goals.

• End-to-end accountability to plan and execute internal and external meetings (face-to-face/virtual/hybrid) by working in collaboration with the business meeting owner and external partners for all aspects of a meeting, including site recommendations, production supplier recommendations, contract negotiations, budgets, catering, creation and ownership of project plan, attendee management, travel arrangements, event agenda and on-site support

• Understand the business priorities and AstraZeneca culture including regulations, policies and reporting requirements

• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external, with the ability to work across time zones (some early starts/late evenings or weekends may be required)

• Source and recommend virtual meeting format to achieve desired meeting output, suggesting new technologies as appropriate

• Identify creative solutions to find cost saving opportunities while adapting to ever-changing business needs, policies and laws

• Manage internal compliance process on behalf of the business owner; guide and direct business owner on process and requirements

• Be an active member of the broader GME team to provide benchmarking, best practices and knowledge sharing

• Effectively manage external vendors and internal stakeholders while establishing collaborative relationships

• Travel to and support off-site event delivery and execution when required (up to 30%)

Education, Qualifications, Skills and Experience

Essential for the role:

• Experience with large meeting and events planning (100+ attendees)

• Demonstrated financial/budget proficiency

• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial transparency

• Proven ability to act independently and be resourceful in approach to problem solving

• Strong communications, negotiation and influencing skills; ability to lead to desired outcomes

• Proficiency in MS Office tools (Word, PowerPoint and Excel)

• Ability to travel by airplane, boat, rail and/or car, when required approx. 30%

Desirable for the role:

• College Degree

• Pharmaceutical meeting planning experience

• Experience with meeting industry technology a plus (CVENT)

• Certified Meeting Planning or Certified Meeting Management Certification

• 5+ Years in Meeting management and/or Travel industry experience

• 5+ Years Project Management experience

Why AstraZeneca

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

So, what’s next

Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available and we hope it’s yours.

Competitive salary and benefits package on offer.

Where can I find out more

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