Executive Administrative Assistant (Onsite, Cedar Rapids, IA)

Date Posted:

2025-03-26

Country:

United States of America

Location:

HIA32: Cedar Rapids, IA 400 Collins Rd NE , Cedar Rapids, IA, 52498-0505 USA

Position Role Type:

Onsite

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

We are seeking a highly motivated individual for the role of Executive Administrative Assistant to join the Mission Systems Administrative Support Department. This position will support multiple leaders in the fast-paced Mission Systems senior leadership team and HR. This will be an onsite position, located in Cedar Rapids, IA.

The ideal candidate will work independently, be a self-starter, and be able to work in a highly collaborative, virtual and versatile environment handling an array of duties and responsibilities with particular focus on time management and multi-tasking abilities.

The candidate will be confident and capable in the execution of critical office decisions, effective and flawless with calendar management (resolving any conflicts efficiently), management and disposition of executive e-mail, professional support of virtual meetings, scheduling of all aspects of travel (domestic and international), accurate and timely processing of expense reports, event and meeting preparations to include booking conference rooms, coordinating catering, prioritizing tasks, and preparing documents and presentations.

What You Will Do

• Calendar Management:  Partner with executives to efficiently manage calendars.  Includes scheduling meetings with precision and producing a concise and well-organized calendar

• Travel Planning and Arrangements:  Plan and book travel, includes researching options with travel partner, sourcing restaurants as needed, booking transport and making other arrangements

• Meeting Coordination & Management:  Handle room bookings, technology logistics and food orders for team meetings.  Assemble and manage meeting presentations through Zoom (as needed)

• Trusted Liaison:  Communicate with a broad range of RTX professionals, external partners, and prospective employees on behalf of the department.  Handle confidential information and interactions with sensitivity

• Expense Management:  Process expense reports on behalf of executives and provide ad hoc support as needed

• Activity Reporting:  Create and manage weekly/monthly/quarterly department reports that document activities.  Collect inputs and synthesize for VPs to efficiently flow down information

• Project Management, Team Communications and Event Management

• Document Maintenance:  Maintain HR communications distributions lists, and CHRO message archives on key topics

• Event, Project Management Support: Manage logistics for key engagement events such as Town Halls, skip level meetings, regular staff meetings, or other key internal events for VP’s direct reports (i.e., offsite leadership meetings). Participate in special projects, embrace and execute any and all other duties as required or assigned

• Backup Support:  Provide backup coverage for other Executive Admins as necessary

• Supporting large volume of incoming e-mails

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience

• U.S. citizenship is required, as only U.S. citizens are authorized to access the financial management system due to government contractual requirements ​

• Experience working for a large, complex organization

• Must have experience with heavy calendar management

• Must have experience scheduling domestic and international travel

What We Prefer

• Proficient with Microsoft office suite (PowerPoint, Excel, Outlook)

• Experience working for a global company, including experience supporting the executive or C-suite level

What We Offer​

• Medical, dental, and vision insurance  ​

• Three weeks of vacation for newly hired employees  ​

• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option  ​

• Tuition reimbursement program ​

• Student Loan Repayment Program  ​

• Life insurance and disability coverage  ​

• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection ​

• Birth, adoption, parental leave benefits ​

• Ovia Health, fertility, and family planning  ​

• Adoption Assistance           ​

• Autism Benefit  ​

• Employee Assistance Plan, including up to 10 free counseling sessions  ​

• Healthy You Incentives, wellness rewards program ​

• Doctor on Demand, virtual doctor visits  ​

• Bright Horizons, child and elder care services ​

• Teladoc Medical Experts, second opinion program  ​

• And more!  

Learn More & Apply Now!​

Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions — whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you’ll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today. ​

*Please ensure the role type (defined below) is appropriate for your needs before applying to this role. ​

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products. ​

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.  ​

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Apply now and be part of the team that’s redefining aerospace, every day.  

The salary range for this role is 50,000 USD - 100,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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