Job details

Grants and Contracts Manager

Overview:

The Grants and Contracts Manager is accountable for the end-to-end management and administration of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the designated portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc.

Responsibilities:

Grants & Contracts Management

Advises and provides guidance on USG and other donor rules and regulations, including updates and revisions
Develops and negotiates grants and contractual documents
Problem-solve the complexities of contractual situations, common issues, or audit findings
Collaborates and negotiates with key donor staff, including the AO/AOR/ applicable donor counterparts
Manages submission of prior approvals, waivers, extensions and all other critical contractual actions
Advises and communicates with project teams on requirements, timing, status and results of contractual actions
Ensures compliance with contractual requirements particularly in terms of reporting
Identifies and reviews components of required financial and programmatic reports for donor submission
Prepares for, and/or participates in audits.
Applies expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
Applies expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.

Grant/Subgrant and Contractual Funds Management

Oversees, at a high level, funds for awards and subawards
Engages with sub-contractors/grantees to provide capacity building and support
Reviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delays
Facilitates work plan and budget development
Communicates with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial management

Proposal and Post-Award Process

Provides guidance on the basic proposal process from start to finish (pre-award, award and post-award)
Manages the transition from proposal to award set-up and post-award
Identifies and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process.
Set-up the award within Jhpiego (JHU) required systems

Contractual Database Management

Manages contractual databases including JHU specific (e.g. COEUS, JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP), Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov)
Navigates the databases to pull reports and key information for donors etc.
Works with JHURA and other stakeholders to problem-solve and refine systems
Manages submission process and maintain quality control
Communicates proactively with JHU and stakeholders and respond to questions

Training

Organizes and leads regular and need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff
Provides onboarding for new staff

Continuous Improvement

Manages and refines Standard Operating Procedures (SOPs), manuals, templates, and other CMCD-managed reference materials
Develops process and system manuals, guides, and reference materials as needed

Procurements

Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)
Provides guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego’s and JHU’s policies and procedures
Provides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors
Liaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings

Supervision

Provides coaching, guidance and mentorship to direct report(s) where needed
Sets targets and objectives for assigned area and delivers results
Grows team expertise to align with program and organizational direction while continually looking for ways to provide / enhance the value delivered
Leads a high-performing team and provides ongoing feedback and performance reviews
Tracks, monitors and effectively addresses and / or rewards performance of team members
Manages employees in compliance with all HR policies, procedures, guidelines
Shares knowledge, information, skills and subject matter expertise among the team and ensures the timely communication of issues while encouraging good working relationships with other functions / teams
Recruits for all hires to ensure a highly diverse, qualified workforce with the necessary capabilities needed to achieve goals

Required Qualifications:

Bachelor’s degree in Finance, Business, Economics or a related field
5-7 years of relevant experience in a similar position
Previous experience in sponsored project management, financial or cost management
Previous cost management experience with multi-office and multi-national international development organization
Previous experience working with international, non-profit organizations (>$10MM)
Extensive contractual and financial management experience, with at least ten years at a mid-management level, working with USAID and other international donor agencies
Knowledge of cost accounting methods and practices applicable to management of private and federal monies
Experience development of policies, procedures and systems relative to finance and accounting practices
Demonstrates leadership and management style that works in cooperation with others who represent a wide range of interests and needs
Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
Comfortable with a team approach to management and the ability to manage several major activities simultaneously
Excellent general management skills particularly in facilitation, team building and coordination
Demonstrated ability to effectively manage several major activities simultaneously
Ability to work independently and possess excellent problem solving skills
Proficiency in MS Office, financial software applications and reporting packages
Experience with Cost Proposal preparation and management for USG RFPs and RFAs
Excellent written and verbal skills. Ability to diplomatically and politely protect the organization’s interests and desires while simultaneously maintaining excellent relationship with Client/Donor representatives
Ability to maintain excellent relationship with Jhpiego departments and project throughout the world
Previous experience with university relationships and university oversight

The salary range for this role is expected to be: $78,814 - $105,086.

Total Rewards:

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

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