Billing and Accounting Assistant (Part-Time)

Green Cell Consulting  (GCC), LLC  is a Service-Disabled Veteran-Owned Small Business (SDVOSB) founded in 2014. We provide unique and specialized training and education services, including curriculum development, classroom instruction, and exercise support services to the Department of Defense through direct contracting and subcontracting opportunities. GCC emphasizes employing professionals with the appropriate military background and credentials. The professional staff at GCC consists almost entirely of former military trainers and advisors who are retired or currently serving in the reserves. This unique mix of military careers blended with corporate leadership has contributed to GCC’s continued growth. 

The role of the billing and accounting assistant is to provide comprehensive support.

Essential Duties and Responsibilities

• Accounts Payable
• Accounts Receivable
• Perform routine clerical accounting duties while adhering to established accounting standards.
• Data entry of contracts and accounting financial transactions in the accounting software database
• Assist in audit requests
• Execute accurate reporting, filing, and database management
• Research and complete accounting reconciliations.
• Coordinate business financial information between payroll, accounting, and contracting offices.
• Process and reconcile payroll on a biweekly basis.
• Ensure submission of timesheets. Review and audit timesheets and makes revisions, as necessary
• Establish and maintain payroll files in accordance with audit requirements
• Maintain accruals for time off
• Respond to employee inquiries regarding payroll matters
• Research payroll tax issues and manage tax applications
• Maintain client electronic files
• Correspond with clients and respond to inquiries.
• Any other assigned tasks
• Assist in planning and scheduling contract and regulatory compliance activities, including internal and external audits (e.g., DCAA, DCMA, and other independent agencies).
• Collaborate with partners and contract teams to research and analyze historical data for reporting and audit purposes. 
• Ensure compliance with company policies and procedures and disclosure statements with regard to agreement preparation, review, submission, negotiation, management, and close-out.
• Build and maintain strong relationships with internal and external clients. 
• Attend management meetings and contribute to workflow management.
• Draft, update, and maintain internal policies. Develop and maintain contract and procurement files.
• Be prepared to perform any other duties as assigned

Education

• Associates degree focused in accounting is preferred.

Experience

• Two years of accounting/bookkeeping experience.
• Experience with accounting software (PROCAS) is preferred.
• Experience with WAWF is preferred.
• Experience working in an integrated team environment; able to operate independently and as part of a team. 

Required Knowledge, Skills, and Abilities

• Knowledge of ADP payroll processing
• Customer service skills for invoice inquiries
• Microsoft Office (Word and Excel) skills.  Google (Docs and Sheets) skills preferred.
• Self-starter and well-organized.  Ability to multi-task in a fast-paced environment within required deadlines.  Strong analytical and problem-solving skills.
• Able to read, write, and communicate effectively in English. Ability to communicate well in person and via email to individuals and small groups of company staff.  Excellent interpersonal skills.  Proficient in computer applications such as Windows and MS Office.
• Possess exceptional reading comprehension abilities and have demonstrated their capacity to analyze intricate clauses within contracts.
• Competency in the areas of negotiation memorandum review, including proper cost/price analysis, vendor selection, budget consideration, and special prime contract provisions.
• Must be familiar with the Federal Acquisition Regulations (FAR), and the Defense Federal Acquisition Regulations Supplement (DFARS).
• Comprehensive knowledge of U.S. Government service-type cost reimbursable, T&M, and fixed-price contracts.  
• Organizational skills are required for this position to ensure the documentation record is filed professionally and accurately for internal and external audits.

• Ability to obtain or have a security clearance.
• Required to sit for extended periods of time and maintain focus. 
• Be able to lift 15 pounds.
• Travel in the local area during the workday (including using a personal vehicle).
• Required to perform work in connection with a covered contract and, therefore, must comply with Safer Federal Workforce standards

Green Cell is a Drug-Free Workplace and Equal Opportunity/Affirmative Action Employer. All hiring decisions are based on nondiscriminatory factors without regard to race, color, gender, religion, national origin, disability, genetic information, or status as a disabled veteran or other protected veteran or any other class protected by law. In addition, Green Cell engages in affirmative action efforts, where appropriate, to employ, train, and promote qualified minorities, women, the disabled, disabled veterans, newly separated veterans, or other protected veterans. This organization participates in E-Verify. If you require assistance applying for any currently open online position, please contact a Green Cell representative.  All your information will be kept confidential according to EEO guidelines.