Advancement Event Coordinator

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university.  You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

Advancement fosters a culture that actively seeks to advance the University in it’s community, gather philanthropic support from philanthropists, charitable trusts and foundations, alumni, staff, students and corporations, and engage the University’s 300,000 alumni worldwide. The Advancement team engage with people and community groups who want to support Griffith's educational programs and research. Griffith University’s success depends not only on the future generosity of governments and industry partners, but on donations from individuals, corporations and other organisations.

Do you have experience in co-ordinating events in a corporate or university environment?  If so, you will succeed in this role by organising Advancement events, with responsibilities including but not limited to:

• In consultation with the Deputy Director Advancement, provide advice and support for the diverse suite of Advancement domestic and international events.
• Liaising closely with the Protocol and Events team, organise all aspects of events relevant to the Advancement portfolio, including administration, logistics and database management.
• Coordinate event logistics, including managing guest lists and RSVPs, responding to event enquiries, sourcing and developing relevant materials, preparing event briefs and reports, and ensuring accurate event records are maintained in the Advancement database.
• Develop and implement administrative systems and procedures to ensure efficient and effective support for all Advancement events.
• Act as the main contact point for all internal and external Advancement event related enquiries.
• Develop and maintain collaborative working relationships with relevant key stakeholders.

About you
Preferably with qualifications in event coordination, you will be driven to deliver events which inspire and delight.  You will be highly organised, detail orientated and able to work independently to ensure remarkable event experiences for alumni, donors, colleagues and members of the University community.

You will have a proven track record in successful event coordination in a corporate and/or university environment.  You are a committed self-starter, with well-developed organisational and administrative skills including the ability to prioritise and meet competing deadlines. The role requires a strong client focus, exceptional database skills and the capacity to build networks with a wide range of internal and external stakeholders.

What we can offer
This is a fixed term (until end 2025), full-time position primarily based at Griffith University Gold Coast or Brisbane South (Nathan) location. As Griffith is a multi-site University you may be required to work across other locations.

Salary Range
The full-time base salary for a HEW Level 6 is in the range $89,603 - $95,575 per annum, plus 17% employer superannuation. The total FTE package is in the range $104,835 - $111,823 per annum.

Why Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• mix of on campus and work from home options available and a supportive work environment.
• salary packaging options and corporate health discounts.
• generous leave entitlements including paid parental leave and leave loading.
• support with future learning opportunities through our educational staff assistance scheme.

How to apply
At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure your application includes the following:

• A covering letter outlining your suitability for the role, in particular, addressing the key criteria as stated in the About you section (above)
• Current curriculum vitae/resume including full contact details

Click here to view the Position Description.

Applicants must have unrestricted working rights for the duration of this appointment.  Visa sponsorship is not available for this position.

Successful candidates may be subject to a criminal history check.

For further information specifically about this role, please contact Rebecca Sanders, Senior Advancement and Campaign Manager at [email protected]

For application support, please contact People Services on (07) 373 54011 and quote reference number REF6849V.

Closing date:  Monday, 27 January 2025 at 11.59pm AEST. All applications must be submitted online.

Please allow at least 1 – 2 weeks from the closing date to expect an application update.