Job details

Personal Assistant to CEO

About Us: Grit PPO is a trailblazer in the pest control industry, being the first-ever female-owned and operated outsourced call center. With over 20 years of dedicated service, we focus on delivering outstanding support to our clients while nurturing an inclusive and dynamic workplace. As we grow, we seek a dedicated Personal Assistant to provide direct support to our CEO, ensuring streamlined operations and effective communication throughout the organization.

Job Description: As a Personal Assistant to the CEO, you will play a crucial role in managing the executive’s schedule, correspondence, and day-to-day operations. You will assist in both professional and personal tasks and work to create an environment that allows the CEO to focus on strategic initiatives. The ideal candidate is highly organized, proactive, and possesses exceptional communication skills. You'll be at the heart of our operations, contributing to our company's success and culture. If you are a self-starter who thrives under pressure and is passionate about supporting leadership in a fast-paced environment, we would love to hear from you!

Key Responsibilities:

Schedule Management: Organize and manage the CEO's calendar, prioritize meetings, and ensure efficient time management.

Communication Liaison: Act as a point of contact between the CEO and team members, clients, and external partners, facilitating effective communication.

Document Preparation: Prepare reports, presentations, and internal documentation to support the CEO in meetings and decision-making.

Travel Arrangement: Coordinate travel logistics including bookings, itineraries, and accommodations for the CEO’s business trips.

Confidential Support: Handle sensitive information with discretion and confidentiality.

Event Planning: Assist in organizing company events and meetings, ensuring all logistics are executed smoothly.

Task Prioritization: Monitor tasks and deadlines, ensuring timely follow-up and completion of assignments related to the CEO's agenda.

Bachelor's degree in business administration, communications, or a related field
2+ years of experience as an executive assistant or in a similar administrative role
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
Confident and articulate communicator, both written and verbal
Ability to manage multiple tasks with attention to detail
Proficient organizational and time-management skills
Experience in handling confidential information with integrity
Flexibility to accommodate changing schedules and priorities
Must live within 30-40 miles of Croton On Hudson