GroupM | Asystent / Asystentka Zarządu

As an Asystent / Asystentka Zarządu at GroupM, your primary responsibilities will include planning and coordinating the calendars of board members, organizing meetings, managing travel arrangements, and assisting with various administrative tasks. You will also oversee the flow of company documents and facilitate communication between the executive team and other departments.

To qualify for the Asystent / Asystentka Zarządu position at GroupM, you should have at least two years of experience in a similar role, preferably in a corporate or international setting. A strong command of English (B2/C1), proficiency in MS Office tools, and excellent organizational skills are essential for success.

GroupM is committed to the well-being of its employees by offering benefits such as health insurance, professional development opportunities, and a solid work-life balance through hybrid working models. Additionally, after three months of employment, employees can enjoy health benefits and access to sports funding.

At GroupM, you can expect a dynamic and collaborative work environment that promotes teamwork and integrates regular social events, such as weekly breakfasts and integration meetings. Our structured induction program ensures a smooth transition into your new role.

At GroupM, we understand the importance of career development. As an Asystent / Asystentka Zarządu, you will have the chance to explore various paths within our subsidiaries and receive ongoing support in achieving your professional goals.

When prioritizing tasks, I first assess deadlines and the urgency of each task while considering the needs of the executives I support. I maintain a well-organized calendar and communicate regularly with my team to adapt to any changes in priority.

I have extensive experience in coordinating complex travel itineraries, handling everything from flight bookings to hotel accommodations. I ensure logistical arrangements are in line with budgetary guidelines while providing an optimal travel experience.

Handling confidential information requires a high level of discretion and care. I follow strict protocols to maintain confidentiality, ensuring that sensitive data is secured and only accessible to authorized personnel.

I rely on a combination of digital tools like MS Outlook for managing emails and calendars, Trello or Asana for task management, and Google Drive for document sharing to remain organized and facilitate efficient communication.

I pride myself on my flexibility and ability to adapt to changing priorities and tasks. I stay focused and ready to pivot by maintaining a positive mindset and open communication with my colleagues and supervisors.

To prevent burnout, I prioritize breaks to recharge, set realistic deadlines, and maintain a healthy work-life balance while staying organized. Regular reflection on my workload helps me recognize when adjustments are necessary.

Supporting a project from start to end involves careful planning, communication, and follow-up. I outline the objectives alongside my team, establish timelines, and regularly check in to ensure we are on track while addressing any challenges.

Once, an executive faced unexpected scheduling conflicts. I quickly assessed the situation, proposed alternative meeting times, and communicated effectively with all parties involved, ensuring a resolution that satisfied everyone and maintained professional relationships.

I know that GroupM emphasizes collaboration, innovation, and employee well-being. The accolades like Top Employer status and Media Group of the Year showcase a commitment to a supportive workplace culture where employees are encouraged to grow and thrive.

I want to work at GroupM because I admire its leadership in the media landscape and its dedication to employee growth. I believe that my organizational skills and passion for supporting executives will contribute positively to the team and the company's mission.