Accounts Payable Specialist

IN-OFFICE

Who we are: Groups360 is a booking engine for meeting space founded in 2014 by former Gaylord Entertainment executives Dave Kloeppel and Kemp Gallineau. Groups360 was created with a singular goal — to empower meeting planners by bringing innovation, transparency, and simplicity to the decades-old problem of booking groups. The company’s technology, GroupSyncTM, enables suppliers to distribute inventory, engage with planners, and optimize group revenue. GroupSync also equips planners to search and shop hotels worldwide and book rooms and space directly, online, or through a simplified RFP process. GroupSync is the first distribution channel to offer online booking for both group hotel rooms and meeting space. Groups360 has offices in Nashville, London, and Singapore.

Our Partners: In 2019, major hospitality players Accor, Hilton, IHG and Marriott, invested a combined $50 million in Groups360 to help fuel instant-booking development. In 2022, the world’s largest alternative asset manager Blackstone Innovations Partners, New York Hedge fund Fir Tree Partners, and property and technology investment firm, Zigg Capital invested a combined $35 million in Groups360 to help drive the industry wide transformation, making group travel simple.

Life at Groups360: Groups360 is an innovative, high-growth company with offices in Nashville, London and Singapore. Groups360 is an equal opportunity employer, and our dedication to promoting diversity, multiculturalism and inclusion is reflected in the foundation of all we do.

Who we’re looking for: The demand for Groups360 products and services is at an all-time high. So, we are looking for ambitious, self-starters who want to impact the $1 trillion meetings and events industry. Successful team members have been those with the desire to be a part of a high- growth team and organization that finds and solves problems individually and as part of a team. If you’re looking to be a part of a fast-paced, highly motivating and rewarding environment at the intersection of hospitality and technology, then your next career starts here!

The role: The Accounts Payable Specialist is part of the Finance team and works closely with the Chief Administrative Officer. This position completes payments and controls expenses by receiving, processing, verifying and reconciling invoices.

What you will do:

• Responsible for the full accounts payable process cycle.
• Review, enter and update vendor W-9 forms and set up required vendors to receive 1099 forms.
• Prepare annual 1099 report forms and filings.
• Code credit card charges and debit charges to proper general ledger accounts for Chief Administrative Officer’s review and approval.
• Review records of accounts and input entries into proper accounts.
• Process weekly, semi-monthly and monthly check run and ACH//wire transfers.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Maintain and document all records and interactions of delinquent accounts, incomplete files, and credit risks.
• Examine accounting records, including financial statements and other financial reports to assess accuracy and completeness.
• Maintains all accounts payable reports, spreadsheets and Groups360 account payable files.
• Assist team with gathering support for all audits, including pulling documentation.
• Conduct occasional research projects for analysis.
• Partner with the Chief Administrative Officer to identify and implement accounts payable process improvements.
• Manage vendor relationships and build effective partnerships.
• Ensure compliance with GAAP and company-established accounting policies and procedures.
• Act as back-up to Accounts Receivable Specialist with accounts receivable process including but not limited to, invoicing, collections, customer service and working with the client to resolve outstanding issues.
• Assists in monthly closings as needed. 

Education and experience:

• Bachelor’s Degree in Accounting or Finance or equivalent work experience required.
• 3 + years’ experience in an accounts payable relatable position.
• Accounts receivable a plus.
• Sage Intacct experience preferred.
• Proficiency in Microsoft Office 365 Suite: Word, Excel, PowerPoint, Project, SharePoint, Excel (i.e., pivot table, vlookups).

Additional eligibility qualifications:

• Excellent verbal, written and group communication and presentation skills; ability to utilize communication skills to effectively influence across functions and business units as well as across different leadership levels.
• Possess integrity and can manage confidential information with the utmost care, security, and discretion.
• Excellent organizational & analytical skills and ability to multitask in a fast-paced environment. 
• Results-driven and execution-oriented personality, ready to take ownership and get results.
• Strong empathy for customers and a passion for revenue and growth.
• Other qualifications as required.

Core Business Hours: 8:00 a.m. to 5:00 p.m. M-F (In-Office); these hours may vary depending upon your position and work requirements.

Status: Full-Time, Non-Exempt

Location: Brentwood, TN – In-Office

(Company will not sponsor C2C or Work-related Visas) 

Groups360 is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.   

NOT ACCEPTING AGENCY CALLS OR SUBMISSIONS