Administrative Assistant - job 1 of 5

The Administrative Assistant at Guidepost Montessori will be responsible for a variety of tasks that are crucial in supporting school operations. This includes greeting families, providing excellent customer service, managing phone inquiries, scheduling with vendors, and organizing inventory for snacks and supplies. Additionally, you'll maintain student files and assist in the classroom as needed, making this role vital in creating a harmonious school environment.

To apply for the Administrative Assistant position at Guidepost Montessori, candidates should ideally have a Bachelor's Degree and prior experience in customer service or administrative roles. A love for working with children, strong communication and organizational skills, and comfort with technology are also crucial for success in this role. Candidates should be flexible and willing to help in various classrooms and administrative duties.

The work environment for an Administrative Assistant at Guidepost Montessori is vibrant and collaborative. You’ll play an essential role in the daily activities of a Montessori school, interacting with children, families, and educators alike. It's an opportunity to thrive in an atmosphere dedicated to innovative education while contributing to the development of young learners.

Yes, Guidepost Montessori values professional growth and offers various career advancement opportunities for Administrative Assistants. Through ongoing professional development, mentorship from supportive peers, and a strong network within our educational community, you can pursue new pathways and responsibilities that allow you to grow your career in administration.

Administrative Assistants at Guidepost Montessori enjoy a competitive hourly pay, health, dental, and vision insurance, a 401k, paid time off, and paid holidays. Additionally, there's an impressive 75% tuition discount for your children attending any school within our network, enhancing the overall appeal of working with us.

When faced with stress, I prioritize tasks based on urgency and importance. Keeping a calm demeanor helps me think clearly, and I communicate effectively with my team to ensure everything runs smoothly, even in high-pressure moments.

I once had a challenging situation with a parent who was concerned about their child's adjustment to school. By actively listening and providing tailored solutions while following up regularly, I could reassure them and turn their experience into a positive one.

I am proficient in various office management software such as Microsoft Office Suite, Google Workspace, and student management systems. My quick learning ability also enables me to adapt to new technologies effectively.

I use both digital and physical tools to stay organized, implementing checklists and calendars for task management. Regularly evaluating my priorities ensures that nothing slips between the cracks.

I believe that adaptability is crucial for an Administrative Assistant. Being able to switch tasks efficiently and managing various responsibilities simultaneously while maintaining a friendly approach is key to succeeding in this role.

In a situation where everything feels urgent, I evaluate the impact of each task on the operation. I often categorize tasks by timelines and stakeholder needs, focusing first on those that directly affect the school's immediate goals.

When navigating conflicts, I believe in addressing the issue openly and respectfully. I encourage a conversation to understand their perspective while expressing my own. This often leads to finding common ground and solutions quickly.

I am drawn to Guidepost Montessori's strong commitment to innovative education and child development. Contributing to a nurturing environment that supports children's independence and growth aligns with my personal and professional values.

I thrive when multitasking by breaking down larger tasks into manageable parts and focusing on one thing at a time while keeping sight of overall goals. Staying organized and flexible allows me to switch gears without losing efficiency.

To ensure accuracy, I double-check my work and have systems in place for error-checking. I also appreciate feedback from colleagues, which helps me catch mistakes early and continuously improve my processes.