Payroll Administrator

Are you known for exceeding expectations? Do you embrace the Spirit of Hawai‘i? Then please keep reading because we’re looking for people like you at Hawaiian Host Group.

Who are we? Hawaiian Host Group (HHG) is a leading Hawai‘i-based consumer goods company with a portfolio of brands that includes Hawaiian Host, Mauna Loa, MacFarms, KOHO, and Kapua Orchards. Sold in over 23 countries, HHG produces a suite of products ranging from flavored macadamia nuts to artisan chocolates, and macadamia milk-based ice cream. Our dedicated team of Hosts of Hawai‘i is spread across our headquarters in Honolulu and offices in Hilo, Kona, Los Angeles, and Tokyo. HHG has 3 manufacturing plants in Hawai'i, as well as the state's largest single macadamia farm.   

We are an excited team of people that all have one vision in common: sharing the Spirit of Hawai‘i with the world. Expect camaraderie, product tastings, and other (virtual and in-person) events that make our culture unique. And more importantly, know that your work contributes to our purpose; to make the Islands’ future flourish. We do this through our Takitani foundation that grants scholarships to deserving local students, our solar farm on the Big Island, and other social & environmental initiatives.

That’s enough about us for now, we’d love to learn more about you. Read the job description below and let us know if you’re interested. We can’t wait to meet you!

Under the direction of the HR Manager, the Payroll Administrator ensures all employees are paid accurately and on time. This role handles all timekeeping and payroll functions for the company, prepares and submits timely reports and data to management and external sources, and stays informed about relevant payroll regulations and company policies.

• Processes & Procedures (75%):
• Collects, compiles, updates, and enters all payroll information into the timekeeping and payroll systems accurately and timely, ensuring all payroll deadlines are met. Ensures accurate and timely downloads and uploads into these systems.
• Processes employee paychecks, including updating employee numbers, hours, deductions, garnishments, etc. Garnishes wages based on information from IRS, Child Support Enforcement agencies, and other wage garnishment orders.
• Prepares and distributes employee paychecks to all locations on a timely basis.
• Prepares and files payroll-related reports, such as tax deduction and voluntary deduction reports.
• Maintains payroll records, both hard and digital copies, as required by law in an organized and timely manner.
• Maintains employee records for new hires, pay changes, transactions, and terminations, including AP check requests. Ensures all new hires are added to the timekeeping system promptly and all terminations are deleted promptly.
• Handles employees’ pay-related concerns, investigates, and corrects payroll discrepancies and errors.
• Records, maintains, and updates company payroll procedures.
• Ensures organizational compliance with federal and state regulations, auditing, and non-discrimination laws.
• Assists the Talent Management Services Team by providing timekeeping and payroll information for TDI, WC, benefit deductions, vacation and sick leave taken, leave/time off requests, etc.
• Ensures all payroll and Human Resources (HR) information is kept confidential.
• Seeks and attains knowledge of payroll laws and regulations.
• Performs various accounting tasks as required.
• Capable of working under the pressure of regular deadlines.
• Requires high organization and great attention to detail.
• Advanced mathematical reasoning skills and proficiency in necessary computer skills are also required.

• Data Analysis (10%):
• Analyzes payroll, timekeeping, and HR data to provide input, validation, and reporting, including implementing checks and balances to ensure accuracy.
• Proficiently analyzes data using various approaches and tactics to resolve issues.
• Assists in conducting research to collect and report data for all necessary projects.

• Planning and Execution of Human Resources Initiatives (10%):
• Assists in streamlining and improving HR policies and procedures.
• Assists with HR projects as needed.

• Communication (5%):
• Reviews, confirms, follows through, submits, communicates, and tracks all necessary information for timekeeping and payroll processes and systems with users, employees, managers, vendors, agencies, etc.
• Directs employees on best practices for timekeeping and payroll matters.

• Provides back-up support for others in the Talent Management Services Team.
• Performs all duties and maintains all standards in accordance with company policies and procedures.
• Performs other work-related duties as assigned. 
• Regular attendance is required for the position.

• Associate Degree in Accounting or equivalent experience.
• Two (2) to five (5) years of timekeeping and payroll-related experience.
• Strong verbal communication, written communication, and interpersonal skills.
• Proficient in performing basic and intermediate mathematical skills.
• Ability to type 30 wpm and use 10-key by touch.
• Proficient in MS Excel, Word, Outlook, and PowerPoint.
• PC skills with intermediate to advanced proficiency in Microsoft Excel, including V Lookup, Pivot Tables, formulas, etc.

• Bachelor's degree in Business Administration, Accounting, or a related field.
• Seven (7) or more years of professional experience working with timekeeping and payroll systems.
• Experience with KRONOS and ADP is helpful.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
• The position requires carrying less than 25 pounds; bending; stooping; crouching; side bending; overhead reaching; handling; stair climbing; forward reaching; grasping; sitting; standing; walking, finger dexterity; vision; hearing; eye-hand-foot coordination.

• The position requires talking to employees, supervisors and managers and outside trade persons/vendors; written communication to employees, supervisors, managers, and outside persons/vendors; responding to written or verbal requests; reading; composing written language; receiving verbal instructions.

• Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• 1) While performing the duties of this job, the employee works in an office environment but may be exposed to weather conditions while traveling.
• 2) The noise level in the work environment is usually light.

Hawaiian Host Group is an Equal Opportunity/Affirmative Action Employer.