Executive Administrative Assistant

DescriptionIntroductionDo you want to join an organization that invests in you as a(an) Executive Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.BenefitsHCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.• Free counseling services and resources for emotional, physical and financial wellbeing• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)• Employee Stock Purchase Plan with 10% off HCA Healthcare stock• Family support through fertility and family building benefits with Progyny and adoption assistance.• Referral services for child, elder and pet care, home and auto repair, event planning and more• Consumer discounts through Abenity and Consumer Discounts• Retirement readiness, rollover assistance services and preferred banking partnerships• Education assistance (tuition, student loan, certification support, dependent scholarships)• Colleague recognition program• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.Learn more about Employee BenefitsNote: Eligibility for benefits may vary by location.You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Executive Administrative Assistant like you to be a part of our team.Job Summary and QualificationsThe Executive Administrative Assistant performs diversified clerical duties for executives, management, and staff within the Hospital while maintaining a professional environment. This includes Outlook calendar management, greeting guests, answering phones, making travel arrangements, planning and scheduling meetings, consolidating status reports, and any other projects as needed. Teamwork and organizational skills are essential. Provide administrative support to the department including document preparation and record management. Manages individual and group scheduling needs. Coordinates communication flow within the team and the department via telephone, email, and intranet. Maintains supplies and equipment to meet team needs. Displays extraordinary customer service skills in person, telephone, and written communications. Manage special projects as identified through the initiative. Organize and coordinate small and large meetings with various degrees of complexity (outside location, travel, food, and logistics) Ability to manage multiple projects with multiple owners at one time.Qualifications• Bachelor’s Degree/Equivalent with 5-7 years of experience with C-Suite Executives.• Ability to handle confidential information appropriately.• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.• High degree of flexibility is required.• Good interpersonal skills.• Good organizational skills.• Ability to multi-task and work independently with minimum supervision.• Detail oriented.• Ability to effectively communicate.• Tasks initiative.• Ability to work and participate in a team environment within and across departments.HCA West Florida is a network of hospitals, surgery centers, physician practices, medical education and training programs. We have a complete continuum of specialized health services that meet the healthcare needs of residents and businesses. In 2020, HCA West Florida had more than 1.5 million patient encounters. We provided an economic impact of more than 2.4 billion. With its founding in 1968, HCA Healthcare created a new model for healthcare in the United States. HCA Healthcare has used combined resources to enhance hospitals, deliver patient-focused care and improve the practice of medicine.HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses."Good people beget good people."- Dr. Thomas Frist, Sr.HCA Healthcare Co-FounderWe are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.