Project Finance Associate II

What We're Looking ForAt HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work.The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents. Responsibilities include coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes in accordance with standard procedures and contractual requirements to ensure proper entry into HNTB's project management system.What You'll Do:• Accurately updates the project management system by translating client and project workplan data based on contract and change order review.• Facilitates the ability to access and charge to project tasks and phases in the project management system.• Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes.• Manages cost transfers to and from projects/tasks.• Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.• Generates routine and ad hoc internal project financial performance reports for project and office teams.• Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.• Obtains necessary approvals and tracks internal workflow status for timely outcomes.• Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates.• May assist or lead the subcontracting processes throughout the project lifecycle.• Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.• Performs other assigned duties.What You'll Need:• Associate degree and 2 years of relevant work experience, or• In lieu of education, 4 years of relevant work experience• Primary Focus Will Include:• Assemble project contract document package in support of internal budget submissions• Confirm proper coding of project costs related to subconsultant and vendor invoices, expenses, etc.• Process labor corrections and accounts payable adjustments.• Coordinate required back-up documentation in support of monthly invoice preparation.• Prepare DBE, subconsultant, and other contractual reporting requirements such as insurance certificates• Support business and administrative document control and version maintenance within appropriate platforms.Preferred Qualifications and Skills:• Experience with Microsoft Dynamics AX• Good communication skills (written and verbal) • Basic Skill set in Microsoft Excel and Word.• Attention to detail and organizational time management skills, ability to prioritize effectivelyAdditional InformationClick here for benefits information: HNTB Total RewardsClick here to learn more about EOE including disability and vetVisa sponsorship is not available for this position.#DG #FinanceAccountingLocations:Arlington, VA (Alexandria)NOTICE TO THIRD-PARTY AGENCIES:HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.