People Operations Specialist & Office Manager

Get to Know Us

Horizon3.ai is a fast-growing, remote cybersecurity company dedicated to the mission of enabling organizations to proactively find and fix and verify exploitable attack vectors before criminals exploit them. Our flagship product, the NodeZeroTM platform, delivers production-safe autonomous pentests and other key assessment operations that scale across the largest internal, external, cloud, and hybrid cloud environments. NodeZero has been adopted by organizations of all sizes, from small educational institutions to government agencies and Global 100 enterprises. It is used by ITOps/SecOps teams, consulting pentesters, and MSSPs and MSPs. 

We are a fusion of former U.S. Special Operations cyber operators, startup engineers, and formerly frustrated cybersecurity practitioners. We're committed to helping solve our common security problems: ineffective security tools, false positives resulting in alert fatigue, blind spots, "checkbox” security culture, cybersecurity skills shortage, and the long lead time and expense of hiring outside consultants. Collectively, we are a team of learn it alls, committed to a culture of respect, collaboration, ownership, and results.

 What You’ll Do

We’re looking for a People Operations Specialist & Office Manager who thrives in a fast-paced environment and is passionate about delivering an exceptional employee experience. This role will be a key partner in scaling our Onboarding & Compliance programs while providing employee support across HR systems, benefits, and general People operations.

You’ll work closely with the People team to ensure smooth day-to-day operations and help us build scalable processes that support our growing global team. The ideal candidate is a proactive problem-solver with strong communication skills, adept at program management, and highly resourceful in navigating new or unique situations.

As a remote first company, we require minimum 25Mbps consumer grade broadband connection.

Responsibilities:

Onboarding & Compliance

• Oversee daily office operations, ensuring a well-organized, efficient, and productive workplace by managing office supplies, facilities, vendor relationships, and administrative support functions.

• Own and continuously improve the New Hire Onboarding Program — from pre-boarding through the first 90 days — ensuring a consistent, engaging, and compliant experience for all new hires.

• Manage background checks, employment eligibility (I-9), and required documentation in ATS and HRIS systems with accuracy and compliance.

• Partner cross-functionally with IT, Facilities, and Hiring Managers to deliver seamless onboarding logistics, including equipment, systems access, and team integration.

• Manage onboarding content and programming, including presentations, onboarding documentation, and feedback loops to drive program improvements.

• Administer compliance related employee training programs in our Learning Management System (LMS) – EasyLlama — including scheduling, creating learning journeys, and completion tracking/reporting.

• Drive program management for the HR compliance portfolio conducting regular audits to support annual EEOC reporting, SOC II, CES, and other customer, state or regulatory requirements.

Employee Support & Operations

• Serve as the first point of contact for employee inquiries via HR@ — addressing Tier 1 questions around benefits, policies, and systems.

• Maintain and update employee records and HRIS (Rippling) workflow automations and report management. Support the team with employee lifecycle management.

• Respond to unemployment claims and employment verification requests in a timely manner.

• Manage SWAG fulfillment and gift card administration for recognizing employee life events, milestones, and company celebrations.

• Proactively identify process gaps, suggest scalable solutions, and collaborate on People Ops projects and other duties as assigned.

Qualifications :

• Ability to be in our new San Francisco office 5 days a week

• 2+ years of experience in People Operations, HR Generalist, Recruiting Operations, or Benefits Coordinator roles — ideally in a startup or fast-growing environment.

• Hands-on experience with HR systems such as Rippling, Lattice, Ashby (ATS), Checkr, EasyLlama, Confluence, or similar tools.

• Proactive, self-starter mentality — you love finding answers and solving problems before they surface with proven ability to prioritize effectively in a fast paced environment.

• Strong written and verbal communication skills with ability to adapt to a variety of audiences.

• Excellent organizational skills and attention to detail.

• Ability to handle confidential information with discretion and professionalism.

What Sets You Apart?

• Experience supporting remote and globally distributed teams — building scalable People programs that foster connection, engagement, and a positive employee experience across time zones.

• Experience developing People-related content (guides, FAQs, training materials) and leveraging Generative AI tools to enhance productivity, automate tasks, and scale People Ops work.

Perks of Horizon3.ai

• Inclusive Team: We value diversity and promote an inclusive culture where everyone can thrive.

• Growth Opportunities: Be part of a dynamic and growing team with numerous career development opportunities.

• Innovative Culture: Work in a collaborative environment that encourages creativity and out-of-the-box thinking.

• Remote Work: We are a 100% remote company. Enjoy the convenience and work-life balance that comes with remote work. 

• Competitive Compensation: We offer competitive salary and benefits which includes health, vision & dental care for you and your family, a flexible vacation policy, and generous parental leave. 

Compensation and Values

At Horizon3, we believe that our people are our greatest asset, and our compensation philosophy reflects this core value. We are committed to fostering an environment where all employees feel valued, respected, and rewarded for their contributions. Our compensation structure is designed to be fair, competitive, and transparent, ensuring that every team member is recognized and compensated equitably across roles, levels, and locations.

In accordance with various State’s transparency regulations, we provide the following salary range information for this position:

• Base salary range: $85,000 - $110,000 annually. The exact salary will be determined based on the selected candidate’s location, qualifications, experience, and relevant skills.

• Additional compensation: This role may also be eligible for an equity package (in the form of stock options). If any other compensation benefits apply, they will be discussed during the interview process.

You Belong Here

Horizon3 is not just an equal opportunity employer - we are a community that values diversity, equity, and inclusion as fundamental principles of our culture and success. We are dedicated to fostering a workplace where everyone feels welcome and respected, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, hair length or any other legally protected status by law.

Our commitment to diversity and inclusion means we strive to attract, develop, and retain a workforce that reflects the varied communities we serve. We believe that diverse perspectives drive innovation and strengthen our ability to create cutting-edge cybersecurity solutions. At Horizon3, every team member is valued and supported in an environment that encourages personal and professional growth.

We welcome candidates from all backgrounds and experiences, and we encourage all qualified individuals to apply. Come be a part of Horizon3, where your unique contributions are recognized, and your potential is limitless.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice. 

Application Note

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.