Project Coordinator

Join Hotspex Media!

🙌 #1 Ranked Media Buying and Planning Agency on Clutch.co

🔥 Finalist 'Game Changing Ad Tech', 2023 Drum Awards

🎉 Deloitte Fast 500

Day-to-Day Responsibilities:

Create work-back schedules and assign project tasks based on key delivery dates
Communicate key deadlines to team members and keep project timelines up to date
Ensure alignment across team members, providing clarity on goals and expectations
Participate in client calls to capture notes and key deadlines
Meet with team members at predefined cadence to capture their capacity and communicate
Monitor team capacity to ensure distribution of work

Strategic Expectations:

Ensure that our team is set up for success with reasonable timelines and expectations
Support with onboarding of new team members and clients
Help Hotspex Media become more efficient and balanced – provide feedback and insight to help improve our systems, communication, teamwork, and team members work-life balance

Key Outcomes:

Elevate customer satisfaction, as measured by Customer Satisfaction (CSAT)

Skills and Experience:

Highly organized with a focus on creating efficiencies
Background in Media preferred but not essential
Team player with the ability to assign tasks effectively
Experience managing multiple projects and prioritizing workload

The Interview Process:

Initial Video Screen (15-20 minutes)
Panel Interview (45 minutes)
Final Round Interview (30-45 minutes)
- Meeting with management

Benefits:

Competitive Salary
RRSP Matching
Generous Equipment Budgets: get what you need to be productive.
Work From Home: many of our team members work from home, but come into the office as you'd like!
Globetrotter: For up to six weeks every year, you can work anywhere you'd like as part of our 'Globetrotter' remote work policy.
Benefits + Wellness: enjoy a comprehensive package that includes a health spending account that you can use at your discretion.
3 Weeks Vacation: take time off when you need it! We also close during the holiday break.
Extended Long Weekends: for each statutory holiday, we'll close our office and extend the holiday to a 4-day weekend.

Our Values:

We know our people are what allows us to achieve all that we do and that’s why it’s important that everyone we bring onto our team lives our values with us.