HR Administrative Assistant

Company Overview

Shamrock Trading Corporation is the parent company for a family of brands in transportation services, finance and technology. Headquartered in Overland Park, KS, Shamrock has regularly been named “Best Places to Work” by the Kansas City Business Journal. We also have offices in Atlanta, Chicago, Dallas, Ft. Lauderdale, Laredo, Midland, Nashville and Phoenix.

With an average annual revenue growth of 25% over several decades, Shamrock’s success is attributed to three key factors: hiring the best people, cultivating long-term relationships with our customers and continually evolving in the marketplace.

Responsibilities

Shamrock Trading Corporation is looking to add a HR Administrative Assistant to the team. This position will report to the Human Resources Manager and will provide general administrative support while performing a wide range of office and reception needs. The HR Administrative Assistant must be reliable and have the ability to work independently with little supervision while remaining professional, flexible, proactive, and resourceful. The job responsibilities will include, but not limited to:

• Interact and professionally communicate with employees and staff of all levels
• Provides support to the front desks in our Overland Park campus including daily lunch relief and back up coverage as needed
• Acts as a backup for the Executive Assistant
• Assist with corporate meetings, lunches, and scheduling of events
• Monitor and stock executive conference rooms with water, coffee supplies, and tissues
• Order office supplies and prepare new hire materials for upcoming new hire classes
• Maintain strict confidentiality and discretion regarding all company-related sensitive information
• Assists with daily filing both manually and electronically to maintain organizational standards
• Supports the HR Department with various scanning and mailing projects and general company correspondence
• Maintain and update company organizational charts
• Assist with travel needs such as flights, hotel, and rental bookings
• Sorts incoming mail and processes outgoing mail between all buildings on a set daily schedule
• Assist with various projects
• Ability to prioritize tasks accordingly and adapt to the needs of the team
• Other duties as assigned

Qualifications

• 5+ year of experience in an executive support role
• Bachelor's degree preferred
• Excellent interpersonal skills and professional demeanor
• Strong verbal and written communication and excellent editing and proofreading skills
• Attention to accuracy and detail in all aspects of responsibilities
• Proficient computer skills, particularly with Microsoft Office, Word, Excel and PowerPoint
• Flexibility and a willingness to perform other reasonable duties as requested
• Ability to work independently with minimal supervision
• The ability to follow directions, sometimes from multiple sources, and determine priorities.
• Ability to maintain an 8 a.m. – 5 p.m. schedule and work extended hours if needed

Benefits Package

At Shamrock we hire bright, ambitious people and give them the tools they need to be successful. By investing in training and development, we hope to become a long-term career for employees, where there are always opportunities for advancement. Shamrock also offers a premier set of benefits for employees and their families:

• Medical: Fully paid healthcare, dental and vision premiums for employees and eligible dependents
• Work-Life Balance: Competitive PTO, paid leave policies and eligibility for work from home opportunities after a 90 day introductory period
• Financial: Generous company 401(k) contributions and employee stock ownership after one year
• Wellness: Onsite gym, jogging trail and discounted membership to nearby fitness center

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