HR Assistant 3

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  SALARY RANGE: $21.80 - $30.33

• Provide administrative support to the HR Manager by following the documented process for the Oracle Learning Management (OLM) Worklist by:
• Reviewing submitted documentation
• Requesting additional information (if needed)
• Modifying incorrectly entered entries (if needed)
• Calculating Lobbying Costs (if needed)
• Obtaining next level approval (if needed)
• Obtaining TDP Manager approval
• Uploading to Accounts Payable (AP) SharePoint site (if needed)
• Sending pcard usage approvals (if needed)
• Approving no cost items (if needed)
• Storing documentation
• Review new professional organizations and send to HR Manager for approval
• Provide assistance to employees

• Catalytic Coaching account creation, modification, archiving
• Track Catalytic Coaching completions and communicate with those who have not completed the process near the deadline
• Reporting and records retrieval

• Provide administrative support to the HR Manager by following the documented process for handling Tuition reimbursements by:
• Reviewing submitted paperwork
• Requesting additional information (if needed)
• Obtaining TDP Manger approval
• Uploading to AP SharePoint site
• Logging information into the Tuition Reimbursement Tracking site
• Storing documentation
• Track and process 25% payments with approval from the HR Manager
• Enter approved applications into the Tuition Reimbursement Tracking site
• Provide assistance to employees about the program and the process

• Track required and developmental training completions and communicating with those who have not completed the course near the deadline
• Enroll and track New Manager training requirements
• Log, track, communicate and report information related to Succession Plans
• Enter training completions and documentation into ORACLE database
• Review online training courses pre-release as part of the review cycle
• Register participants for training as needed
• Run generalized training reports and recommend new reports
• Provide administrative assistance to the TDP staff
• Create and give input into the development of training handouts, job aids and other reference materials
• Provide grammar reviews as needed on documents
• First point of contact for answer TDP related questions

• Required Training Checklist (RTC) reviews
• Proctor exams
• Purchase courses/exams

• Perform and/or provide assistance for special projects within TDP.

Advanced level skill in Microsoft Office products (prefer advanced Word, Excel, and PowerPoint skills) required. Demonstrated excellent skills in verbal and written communication, customer service, teamwork and prioritizing multiple and competing tasks.

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  The candidate’s starting salary will be determined upon hire and ORAU will use salary survey data, internal comparators, and the candidate’s qualifications to determine salary.

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  Legally required benefits
• Group Health insurance including: Medical, Prescription, Dental, and Vision
• Retirement plan contribution matching
• Disability insurance
• Group life insurance
• Travel Accident Insurance
• Section 125 reimbursement accounts
• Other voluntary employee paid benefit and insurance offerings

• Telework
• Paid Time Off (PTO)
• Paid Holidays
• Flexible work schedules or compressed work weeks
• Occupational Health and Wellness Programs
• Employee Assistance Program