HR Assistant/ Receptionist

MEPPI is looking for an HR Assistant to provide support to the Human Resources Department, senior management team and other departments as needed while serving as the receptionist for the MEPPI's headquarters.

• Oversee the efficient operation of the reception desk and area of the company’s main headquarters building.
• Place, answer, and direct incoming and outgoing calls to all areas of the company in an efficient, pleasant and professional manner.
• Greet all visitors, contractors, and vendors to the company in an efficient, pleasant and professional manner.
• Assist in the preparation of travel and accommodation arrangements for visitors.
• Coordinate the ordering of catering needs for the Human Resources Department and others as needed.
• Perform data entry in the company’s learning management system and for employee surveys.
• Assist in the coordination of wellness activities.
• Assist MEPPI’s expatriate employees.
• Assist Human Resources with various tasks and projects, including preparing correspondence and materials for mailing.
• Enter and process office supply orders for MEPPI's headquarters and divisonal buildings. In addition, process any purchase orders for Corporate Services.
• Serve as the primary backup to the Administrative Services Clerk by performing mail room duties such as receiving, sorting and delivering of all incoming mail and processing all outgoing USPS mail and packages including those for overnight delivery and special handling through other national carriers.
• Provide administrative support to the company’s internal philanthropy committee through preparation of meeting minutes, reporting, and tracking of information.
• Support and make recommendations to improve Company policies and procedures.
• Further the goals and positive, professional image of the Company by conducting business with other MEPPI departments, visitors, and callers in a timely and cooperative manner.

• Associate’s Degree with a minimum of 3 years of experience in an administrative position with extensive customer and outside contacts, or equivalent education and experience.
• Ability to maintain a positive and professional attitude when interacting with visitors, callers, and co-workers.
• Ability to work independently and on several projects simultaneously.
• Intermediate analytical and problem-solving skills.
• Advance interpersonal, verbal and written communications skills.
• Advanced computer skills, with emphasis on MS Office products.