HR Operations & Payroll Specialist

Job no: 531580
Work type: Classified Staff
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Office Support, Human Resources

Department: College of Arts & Sciences Business Office
Classification: Administrative Program Specialist
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0

Positions available: Three or more

Review of Applications Begins

April 25, 2023; position open until filled

Special Instructions to Applicants

Department Summary

The College of Arts & Sciences is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason the University of Oregon is one of only 65 universities in the prestigious Association of American Universities.

The CAS Business Office (CBO) provides services in the areas of budget and finance, accounting and purchasing, grants, human resources, stewardship administration, and event services to departments within the College of Arts and Sciences.

The mission of the CAS Business Office is to provide consistency through centralized services, offering our expertise in processing a wide variety of business operation transactions and functions, including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, Payroll Administration, and Sponsored Project Services, Stewardship Administration, and Event Services. We are committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.

Position Summary

This position reports directly to the CBO’s HR Operations and Payroll Manager and assists the supervisor with the ongoing operations and direction of CAS’s pay action and monthly time entry workflows and policies. The position provides critical and confidential personnel support to all CAS units supported by the CBO, including payroll, pay actions, and employment contracts. This position will focus on generating and submitting personnel and pay actions, monthly time entry, and interpreting rules, regulations, and policies in these areas.

The HR Operations and Payroll Specialist routinely works with employees and supervisors in the eight CAS Academic Support Units that provide administrative support to our departments and programs. This position is responsible for taking in requests for pay actions (for example, stipends, FTE changes, non-payroll earnings, salary overloads, summer research, and teaching appointments) from assigned ASUs or employee groups, advising ASUs on policy and procedure with regard to pay actions, orienting new ASU staff to the CAS’s payroll and pay action workflows and policies, collaborating on new workflows and processes with the supervisor and ASU managers and staff, and processing monthly time entry for up to 500 employees in assigned areas. The incumbent liaises frequently with ASU personnel to ensure a smooth ASU-CBO relationship and positive employee experience.

This position requires the ability to function highly independently with general supervision and work assignments from the HR Operations and Payroll Manager.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

• Create effective and collaborative work relationships within the CBO team and with ASU liaisons and employees.
• Excellent customer service skills (follow through, proactiveness, responsiveness, positive attitude toward ASU clients).
• Knowledge of the principles of diversity, equity, inclusion, and belonging, and dedication to fostering an inclusive work environment for co-workers and employees the CBO serves.
• Excellent attention to detail and data entry skills.
• Ability to understand complex and nuanced payroll data coding and systems.
• Ability to work independently and be resourceful.
• High ethical standards and standards of confidentiality.

Preferred Qualifications

• Two years’ experience processing payroll in a large, complex organization.
• Experience managing a payroll consisting of employee groups with differing guidelines, policies, and/or bargaining agreements.
• Experience working in higher education.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.