HR Specialist, Immigration

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Work Summary:

The HR Specialist role will support and provide a variety of specialized, complex activities for Duke University’s School of Medicine and its Human Resources Service Center (HRSC). This position will support departments within the School of Medicine’s HRSC in its immigrations services, serving as a resource, providing guidance and excellent customer service, and preparing, coordinating, and entering documentation throughout the employment process.

Work Performed

• Serve as a resource on routine and complex visa matters, provide guidance, assistance, and support to management, supervisors, and administrators. Demonstrate knowledge of internal HR information via the ability to research, comprehend, and communicate Duke Policies and regulations. Act as consultant and recommend best practices in accordance with established University policy. Maintain and build relationships with School of Medicine HR and other appropriate offices and departments in order to respond to personnel problems, issues, and special requests. Address, analyze, and triage all general customer inquiries – from employees to department administration and other Duke entities. Advise and assist in the handling of human resources issues and determine the appropriate actions and processing. Address questions with detail, accuracy, and completeness, via written, verbal, and electronic communication.
• Provide immigration policy and human resources policy guidance to managers, supervisors and administrators by analyzing appropriate visas to utilize, based on new hire’s education, experience and skills, while taking into consideration the job title and duties that they will perform. Act as immigration resource to Foreign Nationals, assisting and responding to questions regarding immigration regulations, required forms, Duke Processes, etc. Liaison between foreign national, Visa Services, sponsoring departments and other related entities. Oversee and coordinate visa process for international staff, faculty appointments, jf 27 postdocs and visiting scholars/observers. Complete web forms, obtain required documentation, review all paperwork received. Check for accuracy and compliance throughout the process behind departments and other Duke entities to ensure process meets regulatory guidelines.
• Coordinate, process, and manage new hires, including I-9 verification and submission. Obtain and verify necessary documentation, schedule orientation, and set-up employee in Payroll Systems. Serve as a point-of-contact, interfacing with new hires to provide information and answer inquiries regarding various payroll/HR policies, employment expectations, and responsibilities.
• Accurately process iForms in a timely manner and in accordance with corporate deadlines (including, but not limited to, transfers, hires, terminations, rate and schedule changes, data changes, cost distributions, and position creation).
• Perform other related duties incidental to the work described herein. This is not intended to be an exhaustive list of all responsibilities and duties required in this role.

The above statements describe the general nature and level of work being performed by the individual assigned to this job classification. This is not intended to be an exhaustive list of all responsibilities and duties required of employees so classified. Employees may be directed to perform job-related tasks other than those specifically presented in this job description.

Immigration experience preferred.

Minimum Qualifications

Education

Work requires knowledge of basic communications, research and education. mathematical principles normally acquired through a high school

Experience

Work requires the ability to review, maintain, research, and report on OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE human resource and payroll information/activities generally acquired through five years of related experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.