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Human Resource Assistant

Initial Posting Date:

07/13/2023

Application Deadline:

07/23/2023

Agency:

Department of Justice

Salary Range:

$3,315 - $4,852

Position Type:

Employee

Position Title:

Human Resource Assistant

Job Description:

"I'm on it!" Those words sum up the 'can do' attitude of the staff working in the Human Resources Office of the Administrative Services Division, whose core mission is to provide central support services for the

Department of Justice

. We are seeking a self-starter to serve as our Human Resources Section as a Human Resources Assistant. In this role, you will be responsible to provide technical level advice and assistance to managers and employees of the department regarding employee safety, wellness, workers’ compensation, investigatory process coordination, and onboarding of new employees. If you are looking for day-to-day variety, apply now! This is a hybrid position of remote and in-office work. The majority of the work will take place in office, although there will be an opportunity for part-time remote work.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. Please know, we are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Experience in state government isn’t necessary, whereas, aptitude and an eagerness to learn and help others is essential. We encourage everyone who meets the basic requirements of the position to apply.

WHAT YOU WILL DO

You’ll be entrusted to (in part):

Track first aid, quarterly safety inspections, and annual fire and earthquake drills.
Coordinate the annual flu clinic and OSHA hearing tests.
Participate in Safety Committee meetings, take meeting minutes in absence of HR Admin Support Specialist, track assignments and progress made.
Ensure that Agency building evacuation plans are up to date.
Perform ergonomic assessments and coordinate employee assistance reimbursements and arrange for funding to modify work sites.
Collect documentation relating to accidents, injuries, illnesses, etc. if reportable under OR-OSHA and/or SAIF.
Maintain and update Incident Report Logs and OSHA Injury Logs.
Distribute ADA packets as needed.
Maintain assigned SharePoint pages including the SharePoint safety and emergency preparedness sites, including documents and forms.
Maintain familiarity with Workday business processes and provide advice and instruction to managers, employees and HR professionals.
Establish, through cooperative efforts, Workday procedures in accordance with division needs, HR and DAS policy, and best practices.
Maintain a comprehensive understanding of the business, layout, and needs of the agency to ensure operational needs are met.
Assist with development of archiving processes and ongoing maintenance of archiving tasks.
Provide back up to HR Administrative Assistant for reception, mail processing, scheduling of meetings and reserving meeting spaces, and other support functions.
Other duties as assigned in support of the senior human resources analysts.
Other duties and special projects as assigned.

Members of management services are responsible for: understanding the agency’s affirmative action goals and objectives; recognizing and championing the value of individual and cultural differences, and contributing to a work environment where individuals’ differences are valued; consistently treating colleagues, customers, and stakeholders/partners with dignity and respect; and supporting outreach and diversity-related efforts in order to diversify the workforce. Duties must be performed in a manner that promotes customer service and harmonious working relationships.

WHAT'S IN IT FOR YOU

Full-time employment as a member Management Services.
Vacation, sick leave, 11 paid holidays a year, and special days off.
Excellent medical, vision, and dental.
Pension and retirement programs.
Opportunity to expand your professional skills.

For more information about our benefits, you can learn

here

REQUIRED EXPERIENCES AND SPECIAL REQUIREMENTS

Two years of human resources clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program;

Three years progressively responsible administrative, clerical or record-keeping support experience.

College-level course work may substitute for the general experience requirement based on 45-quarter units per year. Work experience is based on a 40 hour work week. (Example: 20 hours a week for one year would equal six-months of work experience). The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.

DESIRED SKILLS AND ATTRIBUTES

Knowledge of and experience in, OR demonstrated ability to master, the following:

Processing human resources transactions in Workday.
Demonstrated experience communicating effectively both verbally and in writing.
Effective communication at all levels of the organization and with stakeholders outside the Department.
Desire and ability to proactively learn and master new technical and business skills.
Keen understanding of Human Resources as a strategic business partner.
Proactive communication style, troubleshooting, listening and problem solving.
Experience as a solution- and service-minded collaborator.
Ability to plan and perform assignments with minimal supervision.

APPLICATION PROCESS

Click "Apply" and complete the online application and all supplemental questions.
Attach your resume.
Attach your cover letter.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact

doj.recruitment@doj.state.or.us

. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

For additional information regarding benefits and application assistance,

click HERE

Oregon Department of Justice
1162 Court St NE
Salem, OR 97301

DOJ.recruitment@doj.state.or.us

Phone: (503) 947-4328
Fax: (503) 373-0367

By US Department of Justice

The Department of Justice (DOJ) doesn't make the laws, it just enforces them. The DOJ, one of 15 federal executive departments, is charged with enforcing federal law, defending the rights of US citizens, and representing the legal interests of the...

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INDUSTRY

National Agencies

TEAM SIZE

10000+

LOCATION

Hybrid, based in Washington, DC

DATE POSTED

July 20, 2023