Job details

Human Resources Assistant

Job no: 502155
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services

The Human Resources Assistant will provide administrative support as part of the Human Resources Shared Services Team, primarily supporting the Talent Management Team. The successful candidate will also support all Human Resources functions and provide a welcoming and productive work climate for the Lehigh community. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Support the day-to-day Talent Management functions (Attracting and Aligning Talent)

Respond to routine Talent Management related inquiries
Work with hiring managers and Human Resources (HR) partners to respond to and support all elements of the search process including creating job postings and processing forms
Guide applicants through the application and onboarding processes
Process employment, demographic and benefits data through various HR systems
Order, track and maintain records for background checks
Review and process offer letters for compliance and accuracy

Create and maintain employee and position files

Prepare orientation packets, Swag gifts and other materials
Facilitate, schedule and coordinate logistics for onboarding and orientation events
Support the Talent Management function by assisting the campus community, answering questions and providing guidance on how to utilize the Talent Management System performance reviews, position descriptions and scheduling learning and development activities
Schedule meetings, coordinate logistics and take meeting notes
Respond to requests for employment verifications

2. Support general HR Office Administration

Assist with the completion, documentation and coordination of the I-9 and E-Verify process for all faculty, staff and students
Screen inquiries via phone and electronic communications; route them to the most helpful HR partner

3. Support Employee Information, Finance and Accounting functions, Information Systems and Compliance

Enter, maintain and review data in Banner and other HR systems
Generate reports and maintain databases for various HR functions
Run processes in various systems to update data, retrieve data for export, transfer data between systems, and distribute data to other departments, etc.

4. Performs administrative and clerical responsibilities in support of the HR Department

Greets and assists visitors
Provide backup support to other Shared Services Team members during periods of job absence or peak activity; participates in departmental projects and activities

Position Number: S79710

Grade: 7-37.5; $35,560 - $42,690

This is an approximate range and is subject to change based on experience, skills and qualifications.

Special Considerations

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Kelly Woodbridge, Lehigh's Accommodations Specialist at kmp415@lehigh.edu

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor

Qualifications

High school diploma or the equivalent combination of education and experience

One to three years related work experience

Exceptional written and verbal communication skills

Positive attitude, customer oriented with multitasking and organizational ability

Demonstrated excellent writing and editing skills with strong attention to detail

Flexible and responsive, with the ability to juggle competing responsibilities in a fast-paced environment

Experience managing schedules and coordinating events

Excellent computer skills with experience using word processing, spreadsheet and database software

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: July 17, 2023 Eastern Daylight Time
Applications close:

By Lehigh University

Lehigh University (LU), nestled in eastern Pennsylvania's Lehigh Valley, offers about 90 undergraduate programs and majors at colleges of arts and sciences, business and economics, engineering and applied sciences, and education. It also offers mo...

5 jobs

INDUSTRY

Colleges & Universities

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Bethlehem, PA

DATE POSTED

July 23, 2023