Human Resources Coordinator

Human Resource Coordinator

LOCATION: This position is located in the HR Dept. of the NY, NY office of Finn Partners. This is a full-time role working a hybrid schedule, 40 hours per week.

The HR Coordinator role has terrific perks:

• Generous paid vacation days off, paid personal days off, paid sick days off, paid scheduled holidays off, additional paid days off during the summer, and additional paid days off during our Winter closure (between Christmas and New Year’s Day)
• Company travel + consumer discounts (from rental cars to cell phones and more)
• Commuter subsidy
• Wellness subsidy
• 401K
• Outstanding insurance / benefits package
• Diversity, equity, and inclusion training
• Professional growth opportunities within an award-winning, global, Integrated Marketing agency
• Work in a gorgeous office building conveniently located near West 53rd St. in Manhattan, just steps from train/bus/subway stations, great restaurants, and Central Park.

Now that we’ve (hopefully) sold you on us, let’s talk more about this role, our values, and our company culture:

• Bring your Human Resource Coordinator passion for helping others, attention to detail, great multi-tasking skill set, and your prior 1 year of HR administrative work experience to our award-winning, global, integrated marketing agency - Finn Partners! You will work a hybrid schedule some days from our Manhattan west side office/ some days work from home, in this full-time, non-exempt (hourly) position.
• Our HR team values your kindness, hard work, dependability, collaborative spirit, and ability to foster great business relationships with diverse employees across all locations of our agency. You'll provide HR Dept. administrative support including record keeping, file maintenance, HRIS entry, applicant tracking, employee onboarding/offboarding and Exit Interviews, and will assist with HR projects and procedures that ensure compliance with federal, state and local laws.
• Our global integrated marketing agency’s key values are kindness, creativity, hard work, dedication to our clients and our employees, and a commitment to diversity, equity and inclusion. As our Founder and CEO Mr. Peter Finn says: “We work hard and play nice!” Employees at Finn Partners have a passion for the work we do, and for being both a strong individual performer and collaborative teammate. We bring our positive outlook, sense of humor, and innovative ideas to our jobs. We are known in the public relations - communications – and marketing industry as the Agency with a Heart.

Responsibilities:

• Maintain employee files.
  • Ensure that all employee employment paperwork is up-to-date.
  • Ensure that employee annual evaluation forms are on file
  • Update the HRIS system to reflect new or revised employee evaluation dates.
• Facilitate orientation and onboarding of new hires.
  • Work with each account team/department representative(s) to create orientation schedules for new hires. Interface with Personnel, Netsuite, and IT Departments to maintain their standing schedules of introductory meetings for new employees.
  • Compile orientation packets.
  • Host new hire first-work day office tours for NY Office new employees.
  • Host HR New Hire Orientation meetings for NY Office new employees.
  • Arrange and/or host orientation meetings for new hire employees at other Finn Partners office locations as requested.
  • Collect new hire paperwork and interface with Personnel to ensure accurate HRIS record entry/upkeep.
• Conduct off-boarding activities for terminated employees, as requested.
  • Initiate offboarding procedures.
  • Conduct Exit Interviews.
  • Monitor former employees’ files for document retention compliance.
  • Move I9 data from active employee folder to terminated employee folder
• Manage the company’s I-9s and work authorization files.
  • Complete I-9 verifications for NYC new hires and other office location personnel, as requested.
  • Complete E-Verify entries.
  • Maintain accurate and compliant I-9 files.
  • Conduct periodic I-9 audits to ensure compliance.
• Manage annual federal, state and local law postings.
  • Order posters for all USA office locations; review poster accuracy and provide posters to appropriate personnel in each location.
• Manage onboarding and offboarding templates and materials.
  • Update federal and state tax forms at least annually.
  • Update benefits information at least annually.
  • Ensure information in documents is up-to-date, particularly in light of policy changes.
• Assist with day-to-day HR activities, including:
  • Answer employees’ questions and requests.
  • Photocopy and/or scan documents.
  • Set up meetings.
• Effectively handle confidential or sensitive information:
  • Display integrity, good judgment, and respect for confidentiality when handling HR data or working with colleagues in HR matters.
  • Demonstrate discretion and decision making in sensitive situations/tasks.
  • Know when to elevate specific HR matters to the attention of the Global Head of HR.

Requirements:

• 1 year of prior Human Resource administrative level work experience. (Prior HR experience within a PR or Marketing agency setting is a plus.)
• 4-year degree in Human Resources, Communications, Business Management, or related field preferred
• Fluency in business English language (reading, writing, speaking, listening).
• Adept at multitasking; is highly organized.
• Takes initiative to identify matters requiring HR assistance; crafts solution proposals and obtains HR Leadership approval to implement.
• Effectively prioritizes work, meets deadlines and actively communicates work status progress and deliverables to supervisor.
• Efficiently utilizes work hours to ensure responsibilities and deliverables are properly completed prior to or by deadlines.
• Learns quickly and adapts to a fast-paced, dynamic HR Dept. work environment.
• Maintains effective verbal and written communication with all employee/leadership levels.
• Creates and sustains successful working relationships with employees of all backgrounds and personalities.
• Has ability to travel throughout metro NYC for work tasks and errands required by the Global Head of HR, on an as needed basis.

#LI-KM1 #LI-hybrid New York, NY

Anticipated Hourly Salary: $20.67/hour - $21.63/hour; salary commensurate with experience and depending upon workplace.

To Apply:

Please upload your resume and cover letter, as well as indicate your desired salary in $US Dollars. While we appreciate the interest of all candidates, we will only respond to those with whom we have a greater interest.

About Finn Partners:

Finn Partners was launched in 2011 to realize Peter Finn's vision to create a leading communications agency dedicated to shaping a bold new future in which innovation and partnership are strong drivers of the brand. Finn Partners specializes in the full spectrum of communications services, including digital and social media. Practice areas include arts, consumer lifestyle & sports, corporate social responsibility, education, health, manufacturing, technology, travel, and public affairs. We are entrepreneurial-minded, global, and focused on integrated programs that bring to life the world-changing technologies, products, and services of our client partners.

Our company culture celebrates delighting our clients with innovative and creative campaigns and programs, and we provide opportunities for our employees to conduct career-meaningful work in a creative, fast-paced, collaborative, and fun environment. As our CEO Peter Finn says: “We work hard and play nice”.

Headquartered in New York City, the agency has 1,300+ employees, with offices in cities around the world: Atlanta, Boston, Chicago, Denver, Detroit, Dublin, Hong Kong, Honolulu, Fort Lauderdale, Frankfurt, Jerusalem, London, Los Angeles, Munich, Nashville, Paris, Portland, San Diego, San Francisco, Seattle, Shanghai, Singapore, Tamuning (Guam), Vancouver (Wash.) and Washington D.C.

p1F6zMRgHK