Human Resources Specialist - Emory National Primate Research Center

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic research community.

Dedicated to discovering causes, prevention, treatments, and cures, the Emory National Primate Research Center (NPRC/EPC) is fighting diseases and improving human health and lives worldwide. One of seven NPRCs funded by the NIH, EPC conducts studies that make breakthrough discoveries possible. Learn more at https://www.enprc.emory.edu/.

The Emory National Primate Research Center at Emory University is currently seeking 2 full-time Human Resources Specialists to join the EPC HR team that will be comprised of four members. The new team members will assist in providing human resource functions to various units in support of the success of nearly 700 employees including students, faculty, staff, and collaborators.

Collaborate. Innovate. Serve. These three simple words capture what we do at EPC to help advance science and improve the health and well-being of humans and non-human primates. Our goal in the EPC Human Resources Office is to enhance the employee experience, cultivate a culture of caring, develop employees, and create a positive working environment for all personnel. Our work environment is fast-paced, highly productive, and deadline-driven. If you are someone who can flourish in this environment using sound independent judgment while applying keen attention to detail in completing specific human resources responsibilities within a diverse workforce – this is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community.

The ideal candidate should be motivated, dependable, detail-oriented, and has a positive attitude and passion for the betterment of employees. The HR Specialist will be a team player who is flexible, has integrity, and collaborates well with others. The HR Specialist will work to ensure the highest quality of HR support, has excellent communication skills (verbal and written), is technologically savvy, and has a knack for finding innovative methods of streamlining processes.

EMORY UNIVERSITY JOB DESCRIPTION:

Educates and assists management and employees within a particular division or department in the administration of human resources policies and procedures. Interprets policies and works with appropriate staff to effectively resolve human resources issues. Provides guidance to managers and supervisors regarding employee leave policies. May investigate and gather information regarding employee relations, Workers' Compensation and FMLA situations. Initiates employment requisitions and follows up on job postings and applicant referrals. Processes new hire and applicant tracking paperwork. Ensures the accuracy and completeness of employment documents. Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks and maintains required documentation. Maintains databases, records and files and prepares reports. May assist with budget preparation and monitor expenditures for specific areas. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Two years of college coursework and three years of office administration experience which includes two years of human resources experience OR an equivalent combination of education, training and experience.
• Knowledge of various personal computer software packages.

JOB RESPONSIBILITIES FOR EMORY PRIMATE CENTER:

• Greets visitors and answers their questions or refers the same to the appropriate HR/department representative.
• Provides information and answers routine inquiries concerning Human Resources and organizational policies and procedures.
• Provides administrative support for human resources activities, such as reclassifications, leaves of absence, new hire onboarding, separations/off-boarding, among other duties, and works with appropriate staff to effectively resolve human resources issues.
• Provides guidance to managers and supervisors regarding employee leave policies and works with appropriate Central HR partners to manage and resolve all leave requests appropriately and satisfactorily.
• Initiates employment requisitions and follows up on job postings and applicant referrals.
• Processes new hires (student, staff, and faculty) and applicant tracking paperwork using iCIMS, PeopleSoft (PSHR), and Equifax for E-Verify.
• Coordinate and track training for all appropriate EPC employees, as required.
• Ensures the accuracy and completeness of employment documents.
• Processes reimbursements and accounts payable checks and maintains required documentation.
• Maintains databases, records, and files and prepares reports.
• Creates and maintains electronic Newsletters and other communication platforms.
• Orders and maintains office supplies and forms, checks inventories, and ensures accurate orders are received.
• Coordinates and schedules meetings, appointments, and special events including catering for various events.
• Attends and assists with Job Fairs in partnership with Emory University Recruiting.
• May assist with budget preparation and monitor expenditures for the EPC HR office
• Performs related responsibilities as required or directed.

PREFERRED QUALIFICATIONS:

• A bachelor's degree in business administration, human resources, or a related field is preferred, but not required.
• Evidence of excellent verbal and written communication skills.
• Evidence of excellent interpersonal, negotiation, and conflict-resolution skills.
• Evidence of excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to work in a fast-paced environment with multiple and competing deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Demonstrated knowledge of employment-related laws and regulations.
• Demonstrated proficiency with Microsoft Office and Office 365 applications (e.g., Word, Excel, PowerPoint, Outlook, OneNote, Sway, Box, Forms, etc.), OneDrive, Adobe, and Emory software systems.
• Experience with or the ability to quickly learn the organization’s HRIS and talent management systems (iCIMS, PeopleSoft, ETAS, and database query software such as EBI).
• Demonstrated knowledge of human resources best practices and/or Emory human resources systems, procedures, and policies.
• Experience in higher education administrative operations preferred, but not required.
• Experience in coordinating activities and establishing priorities.
• Experience working with confidential and sensitive information.

WORKING ENVIRONMENT:

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting.
• Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Clearly and effectively communicate to perform essential functions.
• Use a calculator, telephone, computer (monitor, keyboard, and mouse), printer, fax, and copy/scanning machine.

PRE-EMPLOYMENT SCREENING STATEMENT:

Emory NPRC in conjunction with Emory University conducts pre-employment screening for all positions which may include education verification, reference check, criminal and other background check, sex offender registry check, health assessment, and possible drug screen. This also may include the validation of either COVID-19 vaccination records or an approved Emory exemption if your position is in a clinical setting. Emory NPRC/EPC processing for hands-on work clearance instructions will then follow and will include a general health assessment and mandatory tuberculosis (TB) testing.