Human Services Assistant- FACTS

Department for Children and Families

Northwest Region

www.dcf.ks.gov

About the Position

• Who can apply: Anyone

• Classified/Unclassified Service: Classified

• Full-Time/Part-Time: Full-time

• Regular/Temporary: Regular

• Work Schedule: M-F, Days

• Eligible to Receive Benefits: Yes

• Veterans' Preference Eligible: Yes

• Search Keywords: Office, Clerical, Secretarial, Human Services, Assistant

  
  

Compensation: $12.35 Hr.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

  
  

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: This position gathers and prepares information for entry into FACTS. Employee will receive information and/or take responsibility to search open case files in order to ensure complete and accurate information is being entered into FACTS. The Family and Child Tracking System (FACTS) is the system used by DCF to manage the child welfare system. Its primary function is to capture and maintain a record of the services provided to families and children served within the child welfare systems. FACTS contains information to manage public/private partnerships and provide reports related to both State and Federal outcomes. It is our Federal reporting system, and houses demographic data for all children who are in the custody of the Secretary, as well as the children and families receiving in-home services through PPS.

Job Responsibilities may include but are not limited to the following:

• This employee will communicate regularly with staff within the PPS program related to specific processes or procedures in an effort to enhance efficiencies, accuracy and the integrity of FACTS.
• This position is responsible for analyzing information received, extracting or selecting appropriate elements for entry, and understanding and ensuring accurate correlation between the selected entry and various program possibilities
• This position provides an environment of continuous learning for staff outside of the FACTS team. This employee is in a position to educate regional staff how to navigate the system

Click on the link to download position description: http://content.dcf.ks.gov/hr/careers/K0233626.pdf

Qualifications

• Education: High School Diploma or equivalent

• Minimum Qualifications:

  Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency. High School diploma or equivalent, valid driver's license

• Preferred Qualifications:

• Post-Offer, Pre-employment Requirements: Must be able to pass a KBI/FBI Security Clearance

  
  

Recruiter Contact Information

• Name: Mackenzie Nix

• Email: mackenzie.nix@ks.gov

• Phone: 785-230-6104

  
  

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

  • Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

  • Email – sent to the Preferred email on the My Contact Information page

  • Notifications – view the Careers> My Job Notifications page

    
    

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Tax Clearance Certificate

• Transcripts (if applicable)

• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF”

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.