IMD Data Librarian

With the Investment Management Division (IMD) you will be joining a diverse group of achievers who celebrate the unique value individuals bring to support our shared cause: earning trust and contributing to the financial future of 1.9 million public education employees and retirees throughout Texas.

• Assists with developing processes and procedures that enable IMD staff to conduct research and analyses with IMD data
• Ensures that high-quality complex datasets are easily identified and made accessible to IMD teams.
• Helps identify gaps in data collection and storage practices and collaboratively drives development of solutions to address these gaps.
• Responsible for identification, definition, acquisition, preparation, control, disposition, and archiving of data.
• Maintains IMD data management record series plans.
• Identifies and resolves data process issues, develops mitigation plans, and prepares/updates manuals, instructions, and operating procedures.
• Participates in and supports projects related to the analysis and development of data process flows.
• Prepares complex data analysis reports and provides metrics using modern visualization techniques.
• Evaluates data submissions for potential value, utility and quality and helps to make determinations about their ultimate disposition.
• Creates strategies for the storage of data, including transmissions, according to the appropriate records retention schedules.
• Assists in the development and implementation of best practices, procedures, workflows, and tools for all data repositories.
• Provides assistance and training to users of the data repositories.
• Ensures the IMD is compliant with TRS data management and records retention policies and procedures.
• Catalogs and ensures that all data and document stores are assigned to the appropriate approved file plans.
• Represents the IMD on analyzing new or revised policies to determine the impact to IMD and ensures fitness-for-use.
• Coordinates projects related to implementing, upgrading, migrating or enhancing data record management systems including determining requirements as well as investigating, testing and evaluating new products.
• Evaluates user needs based on assessments of records, processes, and reviews of current methods and procedures, and develops action plans for improvement.
• Provides information audits of IMD data stores including but not limited to documents, emails, and investment data.
• Performs related work as assigned.

• Bachelor’s degree from an accredited college or university in Information Science, Library Sciences, or a closely related field.
• Education and experience may be substituted for one another.
• Preferred Master’s degree may substitute for one (1) year of the required experience.

• Five (5) years of full-time, directly related, progressively responsible experience in Information architecture, data management, data process analysis, or related area.
• Three (3) years of experience developing and maintaining records retention schedules, policies, and procedures.
• Experience may be concurrent.

• None.

• Current certification or progress towards pursuing at least one or more of the following certifications:
• Certified Information Governance Professional (ARMA)
• Certified Information Professional (AIIM)
• Experience in records management with a Texas state agency.
• Experience managing pension records.
• Experience with SharePoint and/or intelligent document processing tools.
• Experience may be concurrent.

• Records management theories, practices, techniques, rules, and regulations.
• Data Management and Governance best practices.
• Texas Public Information Act.
• The use of automated systems, software, and equipment associated with records management, particularly as they apply to records retention.

• Project management and planning, organizing, and prioritizing work assignments to manage a high- volume workload in a fast-paced and changing environment.
• Completing detailed work with a high degree of accuracy.
• Effective written and verbal communications, including preparing and delivering complex reports, presentations, bid proposals, and policies.
• Basic ability to navigate and query SQL Server databases.
• Using a computer in a Microsoft Windows environment with word processing, spreadsheet, and other business software.
• Providing quality customer service.

• Establish and maintain harmonious working relationships with co-workers, agency staff, vendors, contractors, and other external customers.
• Work effectively in a professional team environment.