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Purchasing Assistant

ImmersiveTouch is leading the way in advanced AR/VR solutions for surgical training and planning, and we're on the lookout for a detail-oriented Purchasing Assistant to join our procurement team. In this role, you will support the purchasing process by assisting in the procurement of materials, supplies, and services necessary for our operations. The ideal candidate will have excellent organizational skills and a strong understanding of inventory management and vendor relations. As a Purchasing Assistant, you will help maintain accurate records, ensure timely deliveries, and assist with negotiations to secure the best possible prices and terms. Your contributions will be vital in ensuring our projects are equipped with the resources needed to get the job done efficiently and effectively.


Responsibilities

  • Assist in the procurement process by obtaining quotes, placing orders, and tracking deliveries of materials and supplies.
  • Maintain and update purchase records, inventory levels, and vendor information to ensure accuracy and timeliness.
  • Support the Purchasing Manager in evaluating suppliers and negotiating contracts to obtain favorable terms.
  • Communicate with vendors to resolve order discrepancies and ensure that all procurement requirements are met.
  • Collaborate with internal teams to identify purchasing needs and forecast inventory requirements.
  • Prepare reports on purchasing activities, spending, and inventory levels to assist in decision-making.
  • Ensure compliance with company policies and procedures related to procurement and purchasing processes.
  • Associate's degree in Business Administration, Supply Chain Management, or a related field; relevant experience may substitute for formal education.
  • 1-3 years of experience in procurement or purchasing, preferably in a technology or healthcare-related industry.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
  • Basic understanding of inventory management principles and purchasing processes.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and purchasing software.
  • Excellent communication skills, both written and verbal, with the ability to collaborate effectively with internal and external stakeholders.
  • Ability to work independently and as part of a team while maintaining a positive attitude.
  • Health Care Plan (Medical, Dental & Vision)
  • Training & Development
  • Work From Home
  • Wellness Resources
What You Should Know About Purchasing Assistant, ImmersiveTouch

At ImmersiveTouch, we are revolutionizing surgical training and planning with our state-of-the-art AR/VR solutions, and we are seeking a detail-oriented Purchasing Assistant to become a vital part of our procurement team. In this role, you’ll play a critical role in ensuring our projects are well-equipped by assisting in the procurement process of essential materials, supplies, and services. If you possess excellent organizational skills and have a knack for inventory management, this could be the perfect opportunity for you! You'll be responsible for obtaining quotes, placing orders, and tracking deliveries, while also maintaining accurate records and vendor information. Additionally, you will support our Purchasing Manager with supplier evaluations and contract negotiations to secure the best possible deals. Collaboration is key, so expect to work closely with our internal teams to forecast inventory needs and prepare insightful reports on purchasing activities. We are looking for someone who thrives in a dynamic environment and is eager to contribute to our mission. With your support, we will continue to provide top-notch resources that drive our innovative projects. If you have 1-3 years of procurement experience, preferably in technology or healthcare, and you're ready to bring your skills to a passionate team, we’d love to hear from you!

Frequently Asked Questions (FAQs) for Purchasing Assistant Role at ImmersiveTouch
What are the responsibilities of a Purchasing Assistant at ImmersiveTouch?

The Purchasing Assistant at ImmersiveTouch is responsible for a variety of tasks that support the procurement process. Key responsibilities include obtaining quotes, placing orders, tracking deliveries, maintaining purchase records, and collaborating with internal teams to identify purchasing needs. You'll also help evaluate suppliers and negotiate contracts under the guidance of the Purchasing Manager. This role is crucial for ensuring timely delivery and compliance with company policies.

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What qualifications are required for the Purchasing Assistant position at ImmersiveTouch?

To qualify for the Purchasing Assistant role at ImmersiveTouch, candidates should possess an Associate's degree in Business Administration, Supply Chain Management, or a related field, although relevant experience may substitute for formal education. Ideal applicants will have 1-3 years of experience in procurement or purchasing, preferably in the technology or healthcare sectors, along with strong organizational skills and proficiency in Microsoft Office Suite and purchasing software.

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How does the Purchasing Assistant contribute to project success at ImmersiveTouch?

The Purchasing Assistant contributes significantly to project success at ImmersiveTouch by ensuring that all necessary materials and supplies are procured efficiently. This role involves maintaining accurate records, managing vendor relationships, and resolving discrepancies, allowing projects to evolve without interruption. By actively supporting the procurement process, the Purchasing Assistant helps the team access vital resources, leading to the timely and successful execution of our AR/VR solutions.

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What skills are essential for the Purchasing Assistant role at ImmersiveTouch?

Essential skills for the Purchasing Assistant role at ImmersiveTouch include excellent organizational abilities, attention to detail, strong communication skills, and the ability to manage multiple tasks simultaneously. A basic understanding of inventory management principles and purchasing processes is also important. Being proficient in Microsoft Office Suite and any relevant purchasing software will further enhance your capabilities in this position as you assist in various procurement-related tasks.

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What opportunities for growth does the Purchasing Assistant position provide at ImmersiveTouch?

The Purchasing Assistant position at ImmersiveTouch offers significant opportunities for growth as you develop your skills in procurement and vendor management. Working closely with the Purchasing Manager and internal teams provides a unique chance to learn about contract negotiation and supplier evaluation. Additionally, ImmersiveTouch values professional development, offering training and resources to help you advance your career in the supply chain and procurement field.

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Common Interview Questions for Purchasing Assistant
Can you describe your experience with procurement and how it applies to the Purchasing Assistant role?

In discussing your experience with procurement, highlight specific tasks you have completed, such as obtaining quotes, managing inventory, or negotiating with vendors. Express how your previous roles have prepared you to take on the responsibilities of a Purchasing Assistant at ImmersiveTouch, focusing on any specialized skills that align with the job requirements.

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What strategies do you use to manage multiple purchasing tasks effectively?

When answering this question, emphasize your organizational skills and time management techniques. Describe tools or methods you use, such as to-do lists or project management software, to keep on top of multiple purchasing tasks. Share an example of a time when you successfully juggled competing priorities in a similar role.

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How do you handle discrepancies in order deliveries as a Purchasing Assistant?

To answer this question, outline the steps you would take to resolve discrepancies, such as communicating with vendors, verifying purchase orders and delivery receipts, and documenting the issue. Share a specific instance from your past experience where you successfully resolved an order discrepancy, demonstrating your proactive approach and communication skills.

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What is your approach to vendor relationship management?

Discuss your philosophy on building strong vendor relationships, which may include clear communication, regular check-ins, and maintaining transparency. Highlight experiences where you fostered positive interactions with vendors, aimed at securing favorable terms and ensuring a reliable supply of materials, which would be crucial for the Purchasing Assistant role at ImmersiveTouch.

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Can you give an example of how you supported a team in forecasting inventory needs?

Provide a concrete example of a past experience where you contributed to inventory forecasting. Describe the data you analyzed, how you communicated needs to the team, and the outcomes of your support. This illustrates your collaborative spirit and your understanding of inventory management, both key aspects of the Purchasing Assistant position.

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What software or tools have you used in your past purchasing roles?

List specific software and tools you have experience with, emphasizing any procurement or inventory management systems. Mention how you utilized these tools to streamline processes and improve efficiency. This highlights your technical proficiency and readiness to adapt to the systems used at ImmersiveTouch.

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How would you ensure compliance with procurement policies at ImmersiveTouch?

Discuss the importance of policy adherence and how you would familiarize yourself with ImmersiveTouch's procurement guidelines. Explain your attention to detail and how you would implement best practices in all purchasing tasks to ensure compliance while securing the resources needed.

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In your opinion, what makes a successful Purchasing Assistant?

Frame your answer around essential traits such as organization, communication, attention to detail, and a proactive attitude. Cite examples of how these traits have contributed to success in past roles, and how they align with the Purchasing Assistant's role at ImmersiveTouch.

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Describe a time when you had to negotiate with a supplier. What was the outcome?

Share a specific example of a successful negotiation you conducted, focusing on the preparation you undertook, the strategy you employed, and the results achieved. This will demonstrate your negotiation skills and capability to secure beneficial terms for the company.

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What motivates you to work in procurement and purchasing?

Your answer should reflect a passion for the procurement field and a desire to contribute to a company like ImmersiveTouch. Discuss aspects such as the dynamic environment, the importance of resource management, and the satisfaction of contributing to innovative projects and operational success.

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ImmersiveTouch Inc. is a software company dedicated to the development of cutting edge surgical technologies. The result is an augmented reality surgical imaging platform that allows surgeons to simulate and plan critical surgeries. ImmersiveTouch...

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Full-time, remote
DATE POSTED
April 16, 2025

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