Human Resources Coordinator

Infrastructure Ontario (IO), an Ontario crown corporation, provides a wide range of services to support the Ontario government’s initiative to modernize and maximize the value of public infrastructure and realty. IO has been recognized domestically and internationally for the way it does business and the success it has had with its major projects, real estate services, infrastructure lending, commercial projects, and development mandate.  IO delivers some of the most complex, ambitious commercial and land development solutions for the Province and continues to evolve and expand its capabilities to maximize its public impact and deliver on its vision of creating a connected, modern and competitive Ontario.

Reporting to the Vice President, Workforce Planning, the Human Resources Coordinator will lead the charge in the Joint Health & Safety Committee (JHSC) by coordinating meetings, crafting engaging agendas, and ensuring follow-up on key action items that drive safety forward! Take ownership of health and safety data management, ensuring quality and consistency while being the go-to resource for employee inquiries, vital ergonomic assessments, and the organization of health and safety training sessions. Assist the Executive Vice President, Corporate Services on administrative tasks that enhance our team’s effectiveness. Play a pivotal role in supporting the Workforce Planning team, contributing to projects and initiatives that elevate the employee experience and foster a thriving work environment! 

• Coordinate the Joint Health & Safety Committee (JHSC), including scheduling meetings, creating agendas, take minutes, maintain inspection schedules, and follow up on action items. 
• Manage all health and safety related data ensuring quality and consistency. 
• Serve as an important point of contact for employee inquiries via the Health and Safety inbox. 
• Assist in the administration of various health and safety programs including coordination of the Personal Protective Equipment program, Ergonomics, Mental Health, & Wellness Program via a 3rd party. 
• Organize health and safety training sessions, manage external service provider relationships, and assist with budgeting and expense tracking. 
• Provide support to Executive Vice President, Corporate Services on various administrative functions such as scheduling meetings, preparing documents, communications, as well as scheduling and preparing agenda items for monthly HR Roundtables. 
• Using a variety of tools and systems, ensure the quality and consistency of data and analytics by providing support to other members of the Workforce Planning team including assisting with the annual employee experience survey, IO service awards and position management.  
• Assist with various special projects, initiatives, reporting and documentation across the HR team, as required. 
• Support Workforce Planning /Engagement by providing support on Position Management and administration of monthly data delivery to Engagement Manager. 

• A few years of experience working in a coordination capacity supporting an HR team. 
• Proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Word, with a minimum of intermediate level skills in Excel.  
• Experience tracking, managing, and analyzing data/information, using a variety of technology and Excel as tools.  
• Experience in a client-focused role with responsibility for the client experience including proactively managing inquiries and issues, supporting clients through corporate processes, providing comprehensive information, etc. 
• Strong time management, organization, and prioritization skills are required. 
• Ability to work efficiently with limited guidance and formal structures in a complex, fast-paced environment. 
• A high level of professionalism and ability to handle sensitive and confidential information. 
• Strong interpersonal and communication skills, and ability to synthesize and present information in a clear and concise manner. 
• Ability to work collaboratively as part of a team. 

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• A defined contribution pension plan, where IO contributes the equivalent of 5% of a full-time employee’s annual salary, with an option for IO to match an additional 5% contribution made by the employee. IO also offers a Group Retirement Savings Plan and Group Tax Free Savings Account, designed to help IO colleagues plan and save for their future.
• A comprehensive package that covers health, dental, vision, out-of-country care, paramedical services, and more.
• A pregnancy and parental leave program that offers expecting, eligible employees a top-up to 95% of their annual base salary for 31 weeks, and our parental leave program offers eligible employees a top-up to 95% of their annual base salary for 15 weeks.
• Access to our $1000 Healthcare Spending Account to top up expenses not covered in the benefits program and a Lifestyle Account that expands the eligibility of health and wellness options and can include coverage for fitness equipment, nutrition counselling or financial planning.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being. IO will also cover the costs associated with up to two membership and licence fees per year for eligible colleagues if directly related to the employee’s role.
• Access to a suite of virtual healthcare options to support non-urgent medical needs

After reviewing the qualifications listed above, we want you to know that we understand you may not meet all the qualifications described, but still encourage you to apply, as you may have other relevant expertise and experience that you can bring to the role.

At Infrastructure Ontario, we strive to create a culture that encourages a diverse equitable and inclusive environment that fosters belonging. We believe that experience comes in many forms and through learning from each others’ differences and perspectives gives us strength. We are committed to enhancing our culture and encourage applications from all walks of life. Let us know if you require any accommodations for the selection process, by contacting the Talent Acquisition Team.

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience will be taken into consideration as applicable to the posted position.

By submitting your application you are granting Infrastructure Ontario permission to process your personal data during the recruitment process and for keeping records of the process. Infrastructure Ontario may share your personal data internally to appropriate persons involved in the recruitment process and to third parties where there is an administrative or lawful basis for doing so. Provided that Infrastructure Ontario does not have any lawful reason to continue processing your personal data, you may make a formal request to rectify, erase or restrict (the processing of) your personal data. 

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