Operations Associate

Inkhouse is an integrated PR agency for innovative thinkers, creators and leaders who believe in the power of stories to effect positive change. We bring new ideas to market. We were founded in 2007 and have grown to an agency of more than 120 people across four offices. Find us in the real world in Boston, New York, San Francisco and Seattle and in the digital one at www.inkhouse.com.

In 2023, Inkhouse joined Berlin Rosen Holdings, a new kind of strategic communications network. Through our agency partnerships with Berlin Rosen, Onward, Derris, M18, Glen Echo Group and Message Lab, we have expanded our reach in DEI consulting and the consumer, lifestyle, real estate, hospitality and public affairs sectors.

We’re looking for people with innovative ideas about where media relations, social media, content and creative services are going next. Our business changes quickly, so Inkhouse must too. We’ve created a workplace in which everyone has permission to risk failure in service of big ideas. That’s the only way they get discovered. Our 11 company values serve as the foundation for how we work and how our people grow.

Job Summary:

The Operations Associate position at Inkhouse requires an individual who wants to be our partner in continuing to make Inkhouse an amazing place to work. The ideal candidate will have a service-oriented mindset, be scrappy and willing to jump in on what needs to be done. They are solutions-oriented and resourceful and love people. The ideal candidate will be located in San Francisco and be in the office 2-3 days a week. 

Job Responsibilities:

• Key involvement in agency-wide initiatives such as book launches, culture initiatives, events etc. 
• Employee onboarding
• Office management in San Francisco
• Remote office management of Seattle and San Diego
• Maintain relationships with office landlords
• Develop and maintain a comprehensive office logistics overview for new employees and visitors
• Coordinate IT needs 
• Executive support to the President of the agency (scheduling, review aggregation, expenses, etc)
• Scheduling and coordination of regional and West office meetings
• West Coast event planning: offsites, holiday parties, FOF’s etc.
• Vacation calendar tracking
• Ensure performance reviews are happening
• Resource management administrative help
• Budget tracking administrative assistance

Job Requirements:

• Bachelor’s degree preferred
• 2-3 years of experience in an administrative role
• Strong analytical and organizational skills
• Excellent communication and listening skills
• Must be detail and solutions-oriented.

Salary: $55,000 - $65,000 - depending on experience

Benefits & Perks:

The sign at the front desk at our headquarters reads, “Work Hard & Be Nice to People.” At Inkhouse, culture is our business model. We believe that great work is contingent on two things: the ability to come as you are, and the freedom to disconnect. Creativity requires perspective, and hard work needs to be balanced with mental space. We try to be on the forefront of progressive benefits including generous paid family leave, unlimited vacation, and dogs in the office. 

Inkhouse is committed to creating a diverse and inclusive workplace that is reflective of the communities in which we work and the clients that we serve. We seek to bring together people of varying backgrounds, skills, and experience, recognizing that this leads to a diversity of thought that fuels creativity and enables people to do their best work. BIPOC, LGBTQIA+ and non-traditional candidates are strongly encouraged to apply.

Inkhouse is also committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR at HR@inkhouse.com.