Job details

Office Administrator

Background information:

Innovative Defense Technologies (IDT), provider of automated software testing, data analysis, and cybersecurity solutions for complex, mission-critical systems in the US Department of Defense (DOD), is seeking an Office Administrator to be based at our Fall River, MA location.

Overview:

The Front Office Administrator will provide a visible professional presence for visitors and employees, be responsible for the smooth functioning of office operations, and provide administrative support to employees. They will assist with the day-to-day functioning of the office environment, maintain orderly workspaces, and manage company resources to facilitate organizational effectiveness and efficiency. This individual must have a professional demeanor and previous experience providing a high level of administrative support. This is a fully on-site role in Fall River, MA.

All applicants must be able to obtain/maintain an active U.S. Security Clearance.

Responsibilities Include:

Greet Visitors
Direct Visitors and Employees to proper resources
Verify identification and Clearance
Confirm and Issue Proper Badges
Assist with Visitor escort
Assist communications team distributing office notifications
Distribute mail and provide postage/mailing assistance
Contact Logistics when incoming shipments arrive
Ensure outgoing shipments have proper paperwork
Provides new hire assistance – scheduling first on-site visits and office tours
Provide general administrative and clerical support
Inventory, organize, order, and replenish office supplies (copy paper, etc.) & kitchen items (soda, snacks, coffee, etc.)
Maintain IT inventory and request items for employees as necessary
Plan office events, monthly luncheons, group lunches/all hands coordination
Assist with reserving/scheduling seating and conference rooms
Additional duties, assigned as necessary

Highly Desired Qualifications:

Associate degree or equivalent
2 years of related experience
Typist

Competencies:

Excellent Customer Service skills
Microsoft Office Skills
Excellent communication and organizational skills
Thrives in a team environment, but capable of working independently
Strong sense of ownership, urgency, and drive

EEO Statement:

IDT is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, or any other basis protected by federal, state, or local law.

By Innovative Defense Technologies (IDT)

Integrated Document Technologies (IDT) helps companies eliminate paper at its source, offering consulting services and a full line of content management, data and image capture and process automation products including hardware and software system...

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FUNDING

Private

DEPARTMENTS

Operations

SENIORITY LEVEL REQUIREMENT

Mid-Level

INDUSTRY

Consumer Discretionary

TEAM SIZE