International Logistics Assistant

The International Logistics Admin. Assistant will be a temporary position to assist with the documentation, reporting logs and coordination of the shipment of raw materials and finished goods to locations outside the US as well as importation to the US. This includes filing documentation on, logging information for tracking shipments, matching loading tickets to invoices and assisting as needed for the logistics clerks and manager. This position involves interaction with various internal department personnel and country managers as well as external customers and freight facilitators. The applicant should possess good written and verbal communication skills as well as the ability to multi-task in this fast-paced environment.

Essential Job Functions:

• Assist Manager in providing the necessary shipping documents for finished goods and raw material customs which includes printing, scanning to all related parties and shipping of originals to destination countries as needed
• Assist in the maintenance of the container log to track shipments accurately so that trigger dates for inventory
  movement and billing are reported accurately
• Creating files for each shipment with references to clearance and shipping numbers
• Matching loading tickets to freight invoices to prepare for processing by AP.
• Assist admins as needed in the preparation of shipping documents
• Assist in the requests for prepayment of customs clearance fees
• Assist in procuring bids on shipping lanes
• Ensure that required shipping documents and service invoices are filed
• Other duties as assigned by the Manager or Director of Logistics

Position Requirements:

• High school diploma required.
• Excellent written and verbal communication skills
• Advanced Excel, PowerPoint and Word
• Ability to handle multiple tasks and rapidly changing priorities
• Attention to detail
• Ability to function effectively as a member of a team as well as work independently as necessary
• Positive attitude, self-motivated and able to work in a fast paced environment