Investment Banking Administrative Assistant

Oppenheimer & Co. (NYSE: OPY) is a diversified financial services firm, offering a wide range of investment banking, securities, investment management and wealth management capabilities from over 90 offices in major financial centers in the United States and with Investment Banking and Trading Desks in London, Hong Kong and Tel Aviv. Our Investment Banking Team is committed to providing in-depth industry knowledge and delivering creative, market-based strategies to clients in all major industries, with a specific focus on Consumer and Retail, Energy, Financial Institutions, Healthcare, Industrial Growth and Services, Rental Services, Technology, Media and Communications as well as Transportation and Logistics. Our product groups include Equity Capital Markets, Debt Capital Markets, Fund Placement and Advisory, Mergers and Acquisitions as well as Restructuring and Special Situations Advisory. This combination of industry and product groups enables the firm to deliver advice, strategies and capital with a universal banking approach to our targeted client – high growth, entrepreneurial, middle market companies.

Position available for immediate hire.

Job Description

Our Investment Banking Group is actively seeking an outgoing Administrative Assistant for our New York office. Administrative Assistants serve as critical members of the team, therefore the ideal candidate will have a proactive mindset in order to anticipate business needs. The successful candidate can expect to be part of a highly driven and motivated group as well be exposed to the many facets of Investment Banking. Strong performers can expect to take on elevated duties where suitable.

Experience in financial services and/or a fast-paced environment is essential.

Responsibilities:

• Provide general administrative support, which includes but not limited to the creation, maintenance and editing of documents, spreadsheets, files, and presentations
• Calendar management and coordination of meetings, including travel arrangements
• Preparation and tracking of expense reports and reimbursements
• Prioritize daily work, track progress of projects and deadlines, answer phones, take messages and schedule appointments
• Facilitate visits from vendors, clients and firm personnel

Qualifications:

• Possess a high degree of proficiency with technology including MS Office products (Word, Excel, PowerPoint and Outlook) and Zoom/Webex
• Experience as administrative assistant in a corporate environment, ideally within financial services industry
• Must be a team player with an energetic, positive disposition seeking growth and opportunity to expand the role
• Must be able to maintain the highest level of confidentiality
• Demonstrate strong accuracy and thoroughness in all facets of daily work and possess superb organizational skills
• Able to multi-task and manage several calendars
• Able to interface and articulate well with all levels of employees, management and clients in a highly professional, timely and friendly manner
• Able to meet designated deadlines and work effectively in a pressurized environment
• Able to handle regular activities without prompting
• Must exhibit a high degree of motivation, sense of urgency and professional demeanor

Compensation:

For job postings in New York City, Oppenheimer is required by law to include a reasonable estimate of the salary range for this role. This salary range is specific to the City of New York and takes into account the wide range of factors that are considered in making salary decisions including but not limited to your skills, qualifications, experience, licensure and certifications, and other business and organizational needs. A reasonable estimate of the current base salary range is $60,000.00 - $70,000.00 at the time of this posting. Also, certain positions are eligible for additional forms of compensation such as discretionary bonus.