IT Contracts and Administration

About ITRS

Recognised as a Great Place to Work, ITRS is an Enterprise SaaS provider with industry-leading solutions. Our prestigious customer base includes 90% of the world's top investment banks. We are backed by leading private equity investors and are rapidly growing.

Our headquarters are in Shoreditch - London's tech hub – with offices in other UK and global locations from the Netherlands to Manila, NYC and Florida. We pride ourselves on a diverse, friendly, dynamic culture - with a focus on internal promotion and developing our people.

Scope of Role

We are looking for an experienced IT Contracts and Admin to help with IT Controls, including organising IT Contracts, Costs and help with main ISD controls to join our team. Reporting to our Global Head of IT, you will be someone who can ensure the accuracy and compliance of contracts, manage costs, supporting and maintaining financial integrity, Security and regulatory compliance.

As an IT Contracts and Administration, you will:

Contract Management:

• Organise and agree third-party vendors security contact details of current and new contracts for IT Third-party vetting process.
• Cross check current contracts to ensure all contracts comply with company policies, legal requirements, and industry standards.
• Review and add metal data to help maintain our contract database to ensure all documented contracts are up to date.
• Help monitor contract deadlines, renewals, and termination dates, and coordinate with relevant departments.

Cost & Administration:

• Help with the monitoring of project budgets and costs to ensure adherence to financial constraints and company policies.
• Assist Programme manager with Project Administration in costs, Contract management, Vendor Management including RFI & RFP.
• Help review and analyse cost reports, forecasts, and budgets to identify cost-saving opportunities.
• Help with the Input and the preparation of IT financial budgets and reports.
• Reconcile discrepancies in contracted services vs services required \in use, invoicing, and payment processes with IT, vendors and the finance team.
• Help with the termination of IT contracted services that are not required.

Compliance and Risk Management:

• Help gather our requirements for IT DR\BCP services and SLA requirements.
• Ensure compliance with all relevant regulations, laws, and standards related to contracts and costs.
• Help with the creation of procurement and contract framework and procedures.
• Identify potential risks associated with contracts and propose mitigation strategies.
• Collaborate with teams to address any compliance risks.

Communication and Coordination:

• Guide communication between different business departments (e.g., legal, finance) to ensure smooth contract execution and cost management.
• Provide support and training to staff on contract management procedures and cost control measures.
• Respond to internal and external contract inquiries.
• Help with IT internal media communications 

Documentation and Reporting:

• Help with the maintain organised and accurate records of all contracts, cost reports, and related documents.
• Help prepare regular reports on contract status, IT Controls, financial performance, and cost variances for management review.
• Support audits and provide documentation.

You will have:

• 2-4 years of experience helping with IT contract administration, cost management, or a similar role.
• Experience with cost management practices.

You will benefit from having the following:

• Experience working in with common IT Controls
• Professional certification in contract management (e.g., Certified Professional Contracts Manager - CPCM) or related field.

Our Benefits

• Health Insurance and Dental Health Cover for you and your dependants
• Employee Assistance Programme
• Pension
• Flexible Hybrid Working
• Enhanced Parental Leave
• Travel Insurance
• Life Assurance
• Income Protection
• Referral Bonus
• Buy and Sell Holiday
• Training Reimbursement

ITRS is an Equal Opportunity employer and Inclusion is part of our everyday life. We celebrate diversity and pride ourselves on providing an environment where all employees can be their authentic selves and have a voice, allowing everyone to contribute equally. We remain committed to advocating inclusion, diversity, and equality into our ITRS family as we grow and enrich our business.

We welcome applications from everyone in the community as we recognise that a diverse workforce is a stronger workforce.