Administrative Assistant

At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. With over 250,000 diverse, talented and dedicated employees across 100 locations in 30 countries, our vision is to be the most technologically advanced and trusted manufacturing solutions provider. We combine an unmatched breadth and depth of end-market experience, technical and design capabilities, manufacturing know-how, supply chain insights and global product management expertise to enable success for the world’s leading brands. We are driven by a common purpose to make a positive impact for each other, our communities, and the environment.

JOB SUMMARY

Join Jabil as an Administrative Assistant and be a key support in providing efficient administrative and clerical assistance to functional managers and staff. Responsibilities include coordinating calendars, meetings, and presentations, supporting the manager's staff, arranging and recording meetings, managing travel schedules, participating in special projects/events, and offering backup support for the receptionist. This role also involves generating reports, maintaining supplies, planning customer visits, and ensuring compliance with safety, health, and security policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administrative Support: Provide clerical and administrative support to the manager's staff.

• Meeting Organization: Coordinate and arrange meetings, including reserving facilities, recording minutes, and transcribing information.

• Special Projects/Events: Actively participate in special projects and events.

• Reporting: Generate reports and graphs as needed.

• Supply Management: Order and maintain office supplies.

• Customer Visits: Plan and prepare for customer visits.

• Receptionist Backup: Provide backup support for the receptionist (if applicable).

• Safety and Health Compliance: Adhere to all safety and health rules and regulations.

• Security Compliance: Follow all procedures within the company's security policy.

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

• Effective Communication: Present information effectively to various stakeholders.

• Problem-Solving: Define problems, collect data, and draw valid conclusions.

• Computer Skills: Proficient in operating a personal computer with a Windows-based operating system and knowledge of Jabil’s software packages.

• Reading & Writing Skills: Write simple correspondence and comprehend visual aids. Understand simple instructions, short correspondence, and memos.

• Common Sense: Apply common sense to carry out instructions and handle standardized situations.

• Mathematical Skills: Perform basic mathematical operations and interpret graphs.

• Flexibility: Adapt to occasional variables in standardized situations.

• Workday and Coupa Experience is a plus! Invoice payments and billing knowledge.

BENEFITS WITH JABIL

Along with growth, stability, and the opportunity to be challenged, Jabil offers a competitive benefits package that includes:

• Medical, Dental, Prescription Drug, and Vision Insurance with HRA and HSA options
• 401K match
• Employee Stock Purchase Plan
• Paid Time Off
• Tuition Reimbursement
• Life, AD&D, and Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Pet Insurance
• Adoption Assistance
• Annual Merit Increases
• Community Volunteer Opportunities

BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (www.ic3.gov), the Federal Trade Commission identity theft hotline (www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.