Sr/ Executive Administrative Assistant

Johnson & Johnson is recruiting for a Sr. Executive Assistant located in Irvine, CA.Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more athttps://www.jnj.com/ .For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world's most pressing healthcare challenges.We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.At Johnson & Johnson, we all belong.As an Executive Assistant at Johnson & Johnson, you will have the opportunity to provide comprehensive administrative support to the WW President, US Commercial Leader, and Head of Global Strategic Marketing & Strategy Relations of JNJ MedTech Neurovascular. In this role, you will play a vital part in scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, document management, and collaboration across the team. We are looking for someone who is exceptionally flexible, approachable, and has advanced organizational skills.Key ResponsibilitiesProvide support for the JNJ MedTech Neurovascular WW President including calendar management, travel coordination, expense reporting, event coordination, POs, and related activities as well as other initiatives led by the WW President.Provide support for US Commercial Lead, JNJ MedTech Neurovascular including calendar management, travel coordination, expense reporting, event coordination, POs, and related activities.Provide calendaring support for the Head of Global Strategic Marketing, some travel arrangements, and occasional expense reporting and event coordination.Plan yearly calendar of leadership team meetings, townhalls, and events.Coordinate interviews and assist with onboarding of new team members.Manage department materials (e.g., organization charts, distribution lists, conference rooms) and support SharePoint/MS Teams site for JNJ MedTech Neurovascular leadership team and Commercial leadership team.Manage POs/check requests as needed.Collaborate with other business unit administrative staff.Education:Bachelor's degree required.Required:Minimum of 6 years of business experience.Expert skills in Outlook, PowerPoint, Excel, and Word.Experience with expense reporting.Experience in coordinating team events, team meetings, and townhalls.Excellent verbal and written communication skills, with solid interpersonal skills.Strong orientation to details and organizational skills.Sense of urgency required while demonstrating a high degree of professionalism.Demonstrated experience interacting with senior-level executives and maintaining a high level of confidentiality.Ability to successfully prioritize and provide accurate follow-up on all issues and correspondence.Self-starter mentality with a strong sense of ownership and involvement.The ability to manage complex work with minimal supervision and adapt in a fast-paced environment.Proactive calendar management skills.Experience with purchase orders.Proficiency with productivity tools and portal technology (Workday, OUR SOURCE, Zoom, SharePoint, Microsoft Teams, and OneDrive).Experience working with Ariba/eMarketplace, Aravo, Totality is preferred.Preferred:Equivalent experience in the field is also accepted and highly valued, in addition to a Master's degree.Other:Proficiency in additional languages is a plus.Certifications preferred.Valid driver's license required.The anticipated base pay range for this position is $62,700 to $101,200. This position is overtime eligible.This job posting is anticipated to close on 8/19/2024. The Company may however extend this time-period, in which case the posting will remain available onhttps://www.careers.jnj.comto accept additional applications.Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).This position is eligible to participate in the Company's long-term incentive program.Employees Are Eligible For The Following Time Off Benefits:Vacation - up to 120 hours per calendar yearSick time - up to 40 hours per calendar yearHoliday pay, including Floating Holidays - up to 13 days per calendar yearWork, Personal and Family Time - up to 40 hours per calendar yearAdditional information can be found through the link below.Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.#J-18808-LjbffrOriginal job Sr/ Executive Administrative Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.