AP/AR Specialist

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm providing technical, scientific, and financial expertise. Our professionals serve as trusted advisors to organizations facing high-stakes events demanding urgent attention, staunch integrity, and clear-cut analysis. The firm provides a comprehensive suite of services enabling clients to navigate complex, contentious, and often catastrophic situations.  We have over 100 locations worldwide. We are highly committed to all members of our community, both employees and clients. Our organization focuses on promoting a sense of community and inspiring our people to achieve results that exceed goals.

We are seeking a dedicated individual to join our team as an AP/AR Staff member. This is not a typical corporate AP/AR role. The successful candidate will be responsible for processing accounts payable and accounts receivable tasks for external clients of the firm, rather than the firm itself. This role will support our team of experienced accountants, and the ideal candidate will be highly organized, task-oriented, and comfortable with managing the uncertainties typical in client-facing accounting operations. This position plays a critical role in maintaining our established core group within the department and ensuring smooth financial transactions for our clients. The position is based in the San Diego county area with expectations to work in the office 5 days per week full-time.

Job Responsibilities

• Assist the Controller with basic project management tasks and financial analysis.
• Prepare and maintain accurate financial accounting data.
• Support project accounting work, including organizing AP, invoices, and vendor communication.
• Collaborate with department heads and supporting staff to follow up on requests and ensure accuracy in financial reporting.
• Help prepare and distribute financial statements.
• Perform administrative tasks such as opening accounting-related mail, scanning checks, and recording deposit slips.
• Adhere to project timelines and deliverables.
• Assist in the development and improvement of internal processes and procedures.
• Demonstrate problem-solving skills in a fast-paced environment.
• Maintain high ethical standards and credibility in all interactions.

The desired candidate will possess the following professional abilities and work experience:

• Basic understanding of accounts payable and/or accounts receivable functions preferred.
• Strong organizational skills with attention to detail.
• Ability to work independently and within a team environment.
• Proficiency in ERP systems and Microsoft Office Suite, particularly Excel, Yardi, Quick books, and online treasury management portals.
• Effective communication skills and a customer-service orientation.

Preferred Qualifications:

• Associates degree or higher in Accounting or related field.
• Familiarity with handling billing and collections in a professional services environment.
• Experience in using accounting software and conducting reconciliations.

Physical and Mental Job Qualifications

• Must be able to sit for long period of time
• Must be comfortable to work in a remote and/or hybrid environment
• Must be flexible to work outside of the 8:30am – 5:30pm business hours if needed
• Must be flexible to travel 

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Generous FTO Policy
• Medical, Dental, and Vision Insurance
• 401k Match
• Commuter Benefit

A reasonable estimate of the salary range for this role is $55,000 - $65,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email [email protected] and include “Applicant Accommodation” within the subject line with your request and contact information.

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