Payroll specialist - job 1 of 2

MLGW is an equal opportunity employer and does not discriminate because of race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability, protected veteran status, or any other status protected by law. No information obtained in this application is intended to be used for such discrimination. Provide administrative support by allowing staff members to maximize their time and productivity; answering the department's phone calls and emails; welcoming office visitors (both external and internal) organizing and submitting the department's documents for auditing purposes; maintaining the department's filing system; preparing documents for scanning and indexing; data entry; opening, sorting, and distributing mail; maintaining the department's calendar; and compiling and distributing reports for /to various departments. Must maintain an extremely high level of confidentiality. Monitor, read, and analyze the department's email and mail to determine their significance and plan of distribution. Distribute checks to third party vendors and both active and inactive employees. Prepare and distribute payroll reports to other departments. Research and investigate payroll discrepancies /concerns of the customer. Make routine mathematical calculations for PTO inquires. Collaborate with the Accounting Department for submitting payroll documents for auditing purposes. Take and prepare minutes for future office meetings. Update employees mailing information, both active and inactive, for their Federal W-2 form. Maintain the department's calendar. Compile documents for the Internal Auditor. Perform other duties as needed.