Executive Assistant I - Dayton - Administration - FT/First Shift

Overview

Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it’s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.

Campus Overview

Kettering Health Dayton

• Kettering Health Dayton, formerly Grandview Medical Center, has been providing care to Dayton and surrounding communities for over 90 years.
• Over 20 specialties, including orthopedics, heart and vascular, surgery, and trauma services.
• KH Dayton expanded their Emergency Department as well as their heart & vascular services to include an additional catheterization lab and electrophysiology lab.
• Partners with Gem City Market to provide fresh fruits and vegetables every Tuesday within the hospital. 
• One of the largest osteopathic teaching hospitals in the United States.
• 371 bed facility
• Over the past several years, KH Dayton has received many awards, including:
  • Top 100 Hospital
  • Patient Safety Excellence Award from Healthgrades in 2019.
  • Received an “A” from the Leapfrog Group, a national patient safety watchdog, ranking among the safest hospitals in the United States.

Responsibilities & Requirements

The Executive Assistant I provides direct administrative support for at least one KH Executive level leader (VP, CMO, CMIO, etc.) aswell as additional executives & Directors as assigned.

The Executive Assistant I maintains a high level of confidentiality while exercising tact and diplomacy. The EA I performs variousduties including, but not limited to coordinating daily office operations, and providing telephone, filing, scheduling meetings,tracking expenses, managing information to internal and external customers, scheduling, travel maintaining calendars, planningorganization events, reports and presentations and other assistance as assigned to their Executive and Directors of the department.This position provides a high level of customer service and problem resolution. Duties will vary according to each Executive’s areasof responsibility. The executive assistant works closely with other executive assistants to maintain cooperation and smoothoperations. Performs other duties as assigned.

Minimum EducationAssociate degree or equivalent experience required. 4 years of equivalent Executive Assistant Level experience would be consideredequivalent to a 2-year degree).

Minimum Work ExperienceThree to five (3-5) years’ experience as an assistant role is preferred.

Required Skills

• Intermediate to Advanced computer skills including Microsoft Office applications
• Ability to use the KH intranet and internet effectively and efficiently including for research
• Possesses organization and time management skills
• Ability to multi-task, prioritize effectively and be detail-oriented
• Strong written and verbal communication skills
• Excellent customer service and public relations skills
• Ability to use good judgement and discretion
• Ability to problem solve and have critical thinking skills
• Ability to establish and maintain effective business relationships across the Network and community
• Ability to work independently in the absence of specific instructions
• Ability to adapt to and be flexible
• Ability to receive feedback in a constructive and positive manner
• Ability to maintain strict confidentiality
• Ability to demonstrate Leadership ability and professionalism

Essential Functions

• Lives the Mission, Vision, and Values of the Network and uses sound ethical judgement.
• Acts as public face for Executive office including managing phone, mail, email and visitor traffic
• Schedule meetings and maintain calendars, including pro-actively handling scheduling conflicts
• Manage daily office operations, including payroll approval, supply ordering, and work orders
• Campus based Executive Assistants, assist facility preparations for and during ACHC, ODH surveys as appropriate.
• Coordinates efficient use of the Executive’s time.
• Provide administrative support including gathering data, producing reports and presentations, handling correspondence andmaintains accurate records (files),
• Establish and maintain effective working relationships
• Demonstrate leadership ability, professionalism, flexibility and problem solving/critical thinking skills
• Efficiently and accurately prioritize and manager multiple tasks or projects simultaneously
• Handle requests for information in a timely and professional manner, including assisting with prioritizing requests and handlingresponses as appropriate
• Handle meeting preparation including room arrangements, presentations and data assembly, and recording minutes
• Coordinate travel arrangements
• Track and monitor expenses including handling/preparing expense reports
• Coordinate special events and projects

Preferred Qualifications