Office Administrator, Part Time

Company Description:

Kitware is a research and development software solutions provider with a mission to advance science, make a positive impact, and share our results all within a collaborative, employee-focused work environment that is friendly, fair, and flexible. Our work is improving healthcare outcomes, increasing national security, and advancing our national computing infrastructure. Our customers and collaborators include top universities from around the world, government organizations, national research labs, medical device manufacturers, car manufacturers, financial institutions and many others. Kitware is proud to be 100% employee owned, and Great Place to Work-Certified™. 

Team Description:

The office administration team is instrumental in helping Kitware make a positive first impression with visitors, collaborators and candidates, and maintaining a great office environment for our employees. The team also provides administrative services such as shipping, receiving, reception, and event planning to the company. We have ~10K square feet of office space in Carrboro, NC, with additional offices in Clifton Park, NY; Arlington, VA; Santa Fe, NM; and Minneapolis, MN.

Position Description: 

The office administrator handles day-to-day administrative duties in our Carrboro, NC office related to greeting visitors, answering phones, ordering and stocking supplies, accepting deliveries and shipping items, managing maintenance issues, organizing meetings, ordering/setting up for food events, and serving as a point person for questions and concerns about Kitware’s facilities. The office administrator also participates in longer-term projects, including event planning and space planning, and remotely performs office administration duties for our other office locations.

• Greet visitors, complete the sign-in procedure with them, and connect them with their host
• Order and stock office and breakroom supplies
• Maintain order of breakroom, conference rooms, and other common areas
• Keep organized storage areas 
• Accept and process incoming deliveries and ship outgoing packages
• Work with building maintenance and cleaners to resolve issues
• Setup and breakdown in-office events
• Representation and participation in company team building and social events
• Contribute to general administrative projects and other duties as assigned

• 2 years of demonstrated experience related to the job duties above
• Strong attention to detail along with the ability to effectively multitask
• Basic skills in Microsoft Office (Word, Excel, and PowerPoint) or Google Suite
• Excellent interpersonal and verbal communication skills 
• Ability to work onsite at our Carrboro, NC office location, Monday - Friday between the hours of 10:00 a.m. and 2:00 p.m.
• Ability to lift up to 25 lbs and stoop, kneel, and crouch regularly
• Due to contractual restrictions, only candidates who are US Persons (citizens, permanent residents, asylees, or refugees) will be considered for this position

Company Description:

Kitware is a research and development software solutions provider with a mission to advance science, make a positive impact, and share our results all within a collaborative, employee-focused work environment that is friendly, fair, and flexible. Our work is improving healthcare outcomes, increasing national security, and advancing our national computing infrastructure. Our customers and collaborators include top universities from around the world, government organizations, national research labs, medical device manufacturers, car manufacturers, financial institutions, and many others.  

Kitware is proud to be 100% employee-owned, and Great Place to Work-Certified™.  

Additional Information:

Our team members enjoy a small company environment, flexibility in work assignments, and high levels of independence and responsibility. Besides a great work environment, our comprehensive benefits package includes a competitive compensation plan, tuition reimbursement program, flexible working hours, six weeks paid time off, 401(k), health insurance, life insurance, short- and long-term disability insurance, bonus plan, and free coffee, drinks, and snacks. 

For more information on our benefit offerings please visit: https://www.kitware.com/careers/.

Kitware actively subscribes to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, protected veteran status, uniformed service member status, or any other characteristics protected by applicable law. 

Any unsolicited resume sent to Kitware, including to Kitware's mailing addresses, fax machines or email addresses, whether directly to Kitware employees or to Kitware's applicant tracking system, will be considered Kitware property.  Kitware will not pay a fee for any placement resulting from the receipt of an unsolicited resume, and will consider any candidate submitted by a recruitment agency without a fully executed contract with Kitware to have been referred free of any charges or fees.

If you need assistance with applying or interviewing for a role due to a disability or special need, please reach out directly to our HR team at hr@kitware.com at any time during the hiring process.